CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 26-212, 2026 Facilities Roof Repairs, to Garland/DBS Inc. for an amount not to exceed $136,355
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Capital Improvement Project (CIP) MB176 was established to fund necessary roof repairs and replacements for municipal buildings. The Washington Substation, Field Operation Center (FOC), and Van Buren Parking Deck facilities were identified as requiring roof replacement and/or significant roof repairs based on their current condition.
DISCUSSION:
The planned improvements include:
• Washington Substation: Roof cleaning, corrosion repairs, and installation of a roof coating system to extend the life of the existing roof.
• FOC: Removal and replacement of the existing roof system, including new decking, insulation, and roofing materials.
• Van Buren Parking Deck: Replacement of the existing roof system with new roofing materials and waterproofing improvement on North and South elevator bays.
Staff has identified an approved cooperative contract, OMNIA Cooperative Contract #PW1925 through Garland/DBS Inc., for the procurement of the repair services (RBO-qualified).
The anticipated completion date of the project is November 15, 2026.
FISCAL IMPACT:
CIP #: MB176
Facilities Roof Repairs are expensed to the Building Improvements accounts listed below. This work is being done under MB176, the Municipal Facilities Roof Repairs and Replacement Program. Public Works included $330,000 in the 2026 budget for expenses related to MB176. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341300-551500 |
Electric Utility Fund |
$230,000 |
|
31341500-551500 |
Water Utility Fund |
$360,000 |
|
31342200-551500 |
Capital Projects Fund |
$1,954,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.