CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Procurement 22-092, Fire Stations 5 & 6 Overhead Door Replacement - Phase V, to Allied Door, Inc. for an amount not to exceed $277,342.33, plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Building Operation (PBO) is responsible for maintaining 46 vehicular doors located at all ten fire stations. This item seeks to replace the doors at Fire Stations 5 and 6 because of age and the frequent need for maintenance and repairs due to high volume use and weather conditions.
In 2018, the City awarded Contract 18-125 to Allied Door, Inc. for the installation of new vehicular doors at Fire Station 3. In addition, the contract included a two-year maintenance plan with three one-year options to extend. Contract 18-125 was intended to be a pilot (Phase I) to evaluate the selected four-fold doors.
Phase I included the installation of two four-fold doors and two commercial grade sectional overhead doors at Fire Station 3. Since the installation in 2018, PBO and the Fire Department have been monitoring performance and have not reported any issues with quality or functionality. The doors open in approximately 11 seconds, which is ten seconds less than a sectional overhead door. The speed at which the doors open improve response times while at the same time reducing energy and maintenance costs. As part of the original bid award, if the four-fold doors met the desired outcomes, it was the City’s intent to update the door systems at the remaining fire stations with the same doors.
In 2019 (Phase II), Allied Door Inc. replaced the overhead doors at Fire Stations 2 and 7. In 2020 (Phase III), the overhead doors at Fire Stations 4 and 8 were replaced and the doors at Fire Stations 1 and 8 were replaced in 2021 (Phase IV).
Allied Door, Inc. retains Contract 18-125 with the City for the installation and maintenance of the doors at all stations. In addition, Allied Door Inc. provides a complete three-year warranty on parts and labor, user training and a maintenance plan after installation is complete.
DISCUSSION:
In 2022, PBO intends to complete Phase V of the overhead door replacement at Fire Stations 5 and 6. Station 10 will be completed as Phase VI and final in 2023.
Allied Door Inc. has performed well during the installation and ongoing maintenance of the overhead doors and the cost proposal for Fire Stations is consistent with the marketplace.
It is recommended that Allied Door, Inc. complete Phase V in 2022.
FISCAL IMPACT:
CIP #: MB188- Municipal Facilities Man & Overhead Door Replacement
Fire Stations 5 and 6 Overhead Door Replacement - Phase V is expensed to the building improvements account below. This item is related to MB188, Municipal Facilities Man & Overhead Door Replacement, for which $525,000 has been budgeted in 2022. The requested award amount of $277,342.33 plus a 5% contingency is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
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31342200-551500 |
Capital Projects Fund |
$2,460,133 |
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