CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Pass the ordinance establishing temporary traffic controls and issue a Special Event and Amplifier Permit for the Naperville Women’s Half Marathon and Co-ed 10K/5K Run on June 13, 2021, subject to all current state and local Executive Orders and CDC guidelines
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DEPARTMENT: City Clerk’s Office
SUBMITTED BY: Dawn Portner, Special Events Coordinator
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Both the Naperville Women’s Half Marathon and Co-ed 10K/5K Run are sponsored by the same organizer 10xEM, LLC and were approved as part of the 2021 Special Events Calendar. The Naperville Woman’s Half Marathon (originally planned for April 18) was canceled in compliance with CDC/State of Illinois guidelines. However, the Special Events Team is now recommending combining events on Sunday, June 13 due to recently relaxed COVID-19 protocols.
DISCUSSION:
The route and specific temporary traffic control information for the Naperville Woman’s Half Marathon and Co-ed 10K/5K Run is depicted on the attached map and ordinance. The race route will be No Parking, Tow Zone from 5 a.m. to 11 a.m. and will be posted accordingly. Most of the race route streets will be closed beginning at approximately 5 a.m. until approximately 11 a.m. Jackson Avenue from its Western Terminus to Webster Street will be closed at 4:30 a.m. to allow set-up of the start line. Streets will be opened to vehicular traffic and the No Parking, Tow Zone signs removed as soon as the Naperville Police Department determines it appropriate based on public safety.
Staff will post informational signs along the race route no later than Monday, June 7 and 10XEM, LLC. will send notify residents and businesses along the race route no later than two weeks prior to the event.
The organizer has partnered with the Naperville Park District and secured the use of Centennial Beach for the start and finish.
All insurance requirements will be fulfilled prior to the issuance of the Special Event Permit. In addition, 10XEM, LLC. will be billed for all City services required to support the event.
The event will be conducted in accordance with current state and local Executive Orders and CDC guidelines to ensure a safe event.
FISCAL IMPACT:
All City services required to support the event will be billed to 10XEM, LLC.