CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFP 25-090, Springbrook Water Reclamation Center (SWRC) South Plant Expansion Construction Management, to CDM Smith, Inc. for an amount not to exceed $1,326,745 and for a three-year term (Item 2 of 2)
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director of Water Utilities
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City of Naperville completed a Facilities Plan for Springbrook Water Reclamation Center (SWRC) in 2021. The Facilities Plan identified a long-term plan for improvements to SWRC to comply with the City’s National Pollutant Discharge Elimination System (NPDES) permit and anticipated future regulations, particularly related to nutrient removal. South Plant expansion was identified as part of the above long-term plan.
In March 2025, Water Utilities issued RFP 25-090, Springbrook Water Reclamation Center South Plant Expansion Construction Management, to select a consultant for this project. The scope of work includes reviewing the plans and specifications, scheduling and hosting the pre-construction meeting, coordinating with the design engineer to respond to requests for information, providing daily on-site construction supervision/inspection, ensuring quality control and assurance, hosting weekly construction progress meetings, reviewing construction invoices, and managing the final inspection and punch list.
DISCUSSION:
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Advertisement Date: |
03/07/2025 |
Notices Sent: |
162 |
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Opening Date: |
04/18/2025 |
Plan holders: |
39 |
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Proposals Received: |
3 |
Responses were received from the following vendors:
Burns & McDonnell Engineering Company, Inc.
CDM Smith, Inc.
Thomas Engineering Group
A selection team comprised of staff from Water Utilities evaluated the responses, which were scored based on the criteria set forth in the RFP:
1. Capability, Capacity and Qualifications of the Firm (40%)
2. Suitability and Quality of the Approach/Methodology (45%)
3. Milestones and Deliverables (15%)
After reviewing and scoring the responses, the selection committee invited the top two vendors, Burns & McDonnell and CDM Smith, to attend interviews. Following the completion of the interviews, the selection committee rescored the vendors. The vendor with the highest qualification score, CDM Smith, is recommended for the award. The table below provides a summary of the final qualification scores:
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Vendor |
Qualification Score |
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CDM Smith |
86.2 |
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Burns & McDonnell |
86.0 |
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Thomas Engineering Group |
69.3 |
Based on their performance on other SWRC projects, staff is confident that CDM Smith can successfully complete the project. Due to the complexity of the construction, this approval is needed to ensure that the project stays on schedule and is delivered with high quality.
The anticipated project completion date is August 1, 2028.
FISCAL IMPACT:
CIP #: WW045 - SWRC South Plant Capacity Upgrades & Improvements
Construction management services for the SWRC South Plant Expansion project are charged to the Architect and Engineering Services account listed below. The 2025-2029 CIP allocates $3.07 million for construction engineering services for this project. The recommended award is within the amount planned for this project.
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Account Number |
Fund Description |
Total Budget Amount |
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41251500-551502 |
Water Utility Fund |
$68,654,488 |