CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of JOC Procurement 19-13.2-G.00-DPW, Commercial Overhead and Pedestrian Door Replacements, to Robe Construction, Inc., for an amount not to exceed $112,004.24 plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Building Operation (DPW-PBO) is responsible for the maintenance of 57 buildings including the operation of commercial garage doors (overhead and four-fold), pedestrian doors, and motorized security gates and dock lifts. Capital Improvement Project (CIP) MB188, Municipal Facility Window and Door Replacement, was established to replace these types of assets as they fail due to age, weather, and heavy usage.
DPW-PBO worked with the City’s JOC contractor, Robe Construction, Inc., to develop solutions to replace the overhead, pedestrian and dock lift replacements outlined in the discussion.
DISCUSSION:
The projects listed below have been identified by DPW-PBO and will be installed as part of CIP MB188 in 2024.
1. Replace two exterior metal pedestrian doors at Fire Station 10 ($12,810)
2. Replace five overhead sectional doors at the Department of Public Utilities - Water (DPU-W) North Operations Center ($47,700)
3. Replace three exterior metal pedestrian doors at the Department of Public Utilities - Electric (DPU-E) Service Center ($29,100)
4. Replace the single exterior metal pedestrian door with a double door at the DPU-E Washington Street Substation ($12,300)
5. Replace the dock lift at the DPU-E Electric Service Center Garage ($10,094.24)
The anticipated completion date of the project is December 13, 2024.
FISCAL IMPACT:
CIP #: MB188
Commercial Overhead and Pedestrian Door Replacements are expensed to the Building Improvements accounts below. The work is related to MB188, Municipal Facility Window and Door Replacement, for which $370,000 had been budgeted in 2024. Of this amount, $330,000 was budgeted in the Electric Utility Fund, and an additional $40,000 was included in the Water Capital Fund. The work that is planned at DPU-E locations is within the amount allocated to the Electric Utility Fund for MB188 in 2024. The work planned for the North Operations Center and Fire Station 10 exceeds the amounts budgeted for MB188 within the Water Capital Fund and the Capital Projects Fund in 2024. However, due to underspending across both funds, it is anticipated those projects can be accommodated within the budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341300-551500 |
Electric Utility Fund |
$510,000 |
|
31342000-551500 |
Water Capital Fund |
$140,000 |
|
31342200-551500 |
Capital Projects Fund |
$2,645,700 |
*Per Council directive, contingency on construction projects is set at 3% on projects
over $500,000 and 5% on projects under $500,000.