CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 21-202, PCI DSS Compliance, to CampusGuard, LLC for an amount not to exceed $2,160 and a total award of $235,705
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DEPARTMENT: Finance Department
SUBMITTED BY: Rachel Mayer, Director
BACKGROUND:
The City Council awarded Contract 21-202 to CampusGuard, LLC on November 2 ,2021 for a three-year term from March 15, 2022 to March 14, 2025, with three, one-year options to extend. The purpose of this contract is to provide the City with the expertise of a qualified PCI security advisor to help maintain the City’s payment card industry (PCI) compliance.
On October 4, 2023, the City Manager approved change order #1 in the amount of $2,520. The purpose of this change order was to have CampusGuard host the City’s PCI training program in their portal instead of the City.
DISCUSSION:
Change order #2 is requested to offset the increase in cost to perform the 2024 PCI reassessment. When the contract was originally approved, staff included $19,805 for the reassessment. The additional $2,160 is due to increased labor costs ($1,360) and travel costs ($800).
If this change order were not approved, staff would ask CampusGuard to conduct the reassessment virtually. However, this is not advised because the PCI advisor will be limited in being able to see actual transactions taking place, which is important to confirm the information being provided by managers and supervisors is being performed by staff.
FISCAL IMPACT:
CIP #: N/A
PCI Compliance services are budgeted and expensed in the Other Professional Service accounts listed below. The Finance Department proposed a budget of $63,000 for PCI compliance in 2024. While the 2024 budget has not been approved yet, the change order is within the proposed budget amount for this expense.
|
Account Number |
Fund Description |
Proposed Budget Amount |
|
15101100-531309 |
General Fund |
$74,000 |
|
15101300-531309 |
Electric Utility Fund |
$33,750 |
|
15101500-531309 |
Water Utility Fund |
$33,750 |