CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 26-259, Police Department Uniforms and Equipment, to Galls LLC for an amount not to exceed $236,000 and for a one-year term
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Police Department’s uniform requirements are established by departmental general orders and applicable collective bargaining agreements. The department provides uniforms, equipment, and footwear to the chief, deputy chiefs, commanders, sergeants, police officers, community service officers, detention officers, animal control officers, telecommunicators, and other specialized civilian personnel.
Uniforms and related items are provided to new employees and replaced for current employees as needed. Replacement requests are subject to a two-step review process and must be approved by the employee’s supervisor and by the Professional Development and Training Unit. Approvals are based on need. Employees are responsible for keeping their uniforms clean and presentable and maintaining their assigned equipment.
DISCUSSION:
The proposed contract will provide staff with uniforms, equipment, and related accessories required for daily operations and compliance with department general orders. Items include, but are not limited to, uniform shirts and pants, jackets (rain and cold gear), footwear, body armor, duty belts, and belt accessories.
Staff have identified an approved cooperative contract, Public Safety Uniforms, Buyboard Contract 773-25 to Galls LLC for the purchase of police uniforms, equipment, and accessories.
Galls provides a secure online ordering system that requires individual usernames and passwords. Supervisory staff administer access to the system, which is compatible with mobile devices. To help ensure proper fit and reduce ordering errors, the department will maintain one sample of each clothing item in every available size for employees to try on before placing orders.
The term of this contract is one year from January 1, 2027, through December 31, 2027.
FISCAL IMPACT:
CIP#: N/A
Uniforms and equipment for the Police Department are expensed to the Operating Supplies accounts listed below. This award is for purchases that will be made in 2027 and as a result no expenses associated with this award will be realized in 2027. Although the 2027 budget is still being developed staff will ensure sufficient funding is included in the final 2027 budget to support this award.
|
Account Number |
Fund Description |
Total Budget Amount |
|
21101100-541407 |
General Fund |
TBD |
|
21241100-541407 |
General Fund |
TBD |