CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the Award of Cooperative Procurement 17-090, Purchase One Ambulance, to Foster Coach Sales for an amount not to exceed $255,897.
body
DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Fire Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Fire Department and the Department of Public Works Fleet Services Division recommend the purchase of one ambulance approved for replacement in the CY2017 budget.
One Fire Department ambulance was reviewed and approved for replacement by the Fleet Economic Committee and Fleet Services Manager in CY2017. The current ambulance, Unit 335, is a 2006 Navistar. Vehicles are evaluated for replacement based on four criteria: age, usage, condition and repair costs. A vehicle must receive a score of 23.0 or greater to be recommended for replacement. The vehicle exceeds the minimum score as shown in the table below.
|
Unit # |
Amortized Life Cycle |
Replacement Age |
Minimum Criteria |
Scored Criteria |
Usage Hours |
Repair Costs |
|
335 |
9 years |
10.6 years |
28.0 |
40.8 |
9,887 |
$71,748 |
Unit 335 is used by the Fire Department to respond to medical emergencies throughout the City. The service life for all ambulances was increased from eight to nine years in the fleet replacement model; five years as a front-line unit and four years at reserve status unit. This ambulance qualified for replacement in CY2015 but was delayed due to economic conditions and the established Progressive Replacement Program to minimize large dollar capital purchases within a given year.
DISCUSSION:
The Fire Department recommends the purchase of a Type I Class I Horton/International ambulance. The ambulance is available on the Suburban Purchasing Cooperative, an approved cooperative, through Foster Coach Sales for Horton Emergency Vehicles, Contract No. 133. The City requested a quote from Foster Coach Sales based on the city’s formal specifications. Foster Coach Sales quoted the Horton ambulance model in the amount of $168,193 and the cab and chassis in the amount of $82,760 with lettering in the amount of $4,944 for a total cost of $255,897. The vehicle will be delivered in approximately 290 days after receipt of order.
|
UNIT |
YEAR |
AMBULANCE QUOTE AMOUNT |
CAB/ CHASSIS QUOTE AMOUNT |
LETTERING |
TOTAL AMOUNT |
|
335 |
2017 |
$168,193 |
$82,760 |
$4,944 |
$255,897 |
B&P Fire Apparatus, a used fire apparatus equipment seller, provided an appraisal of the current ambulance at a value of $15,000 to $20,000. Staff recommends selling the ambulance through B&P Apparatus.
FISCAL IMPACT:
CIP#: N/A
The purchase of one ambulance is expensed to the Automotive Equipment account below. A total of $260,000 has been budgeted for the replacement of this vehicle in CY2017. The requested award of $255,897 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
301-2220-422.70-87 |
Capital Projects Fund |
$1,025,000 |