CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 23-154, Street Lighting, Controller, Public Building and Municipal Lot Lighting Maintenance, to Meade Electric, Inc. for an amount not to exceed $24,000 and a total award of $1,014,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On December 19, 2023, the City Council approved the award of Bid 23-154, Street Lighting, Controller, Public Building and Municipal Lots Lighting Maintenance to Meade Electric, Inc. for a term of January 1, 2024 through December 31, 2024 with consideration for five additional one-year options. On December 17, 2024 the City Council approved Option Year #1.
This contract provides for the following:
1. Routine arterial street light maintenance to repair and maintain approximately 2,096 streetlights and 100 lighting controllers along arterial streets.
2. Routine residential street light maintenance to repair and maintain approximately 9,775 streetlights and 105 lighting controllers in residential neighborhoods.
3. Routine CBD (Central Business District) street light maintenance and repair of approximately 428 streetlights and 16 lighting controllers in the Central Business District.
4. Routine municipal parking lots and miscellaneous street light maintenance and repair of approximately 651 streetlights and seven lighting controllers in municipal parking lots.
5. Non-routine repair work to carry out emergency repairs and for repair of lighting equipment/cabling not covered by Routine Street Lighting Maintenance
6. Annual new installations of LED lighting and poles as needed.
The contractor is responsible for furnishing all the necessary supervision, labor, and equipment needed to accomplish the work. The City is providing all of the street lighting system materials.
DISCUSSION:
This Change Order is requested to pay outstanding invoices for work performed by Meade Electric, Inc. in 2024. Work includes installation of LED upgrades in the historic district, streetlight knockdowns, and other non-routine maintenance repairs. In 2024, there were 45 streetlight knockdowns.
FISCAL IMPACT:
CIP #: SL125 and SL137
Street lighting, controller and public building, and municipal lots maintenance is expensed to the Operational Service and Infrastructure accounts listed below. A total of $688,240 was budgeted for streetlight maintenance across four funds in 2024. Additionally, the services provided under this contract are also related to SL125, Street Lighting Systems Upgrade/Replacement and SL137, Citywide LED Street Lighting Conversion. SL125 had a budget of $150,000, while SL137 had a budget of $400,000 in 2024. The requested change order of $24,000 can be accommodated within the 2024 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31101100-531308 |
General Fund |
$1,151,500 |
|
31104100-531308 |
Test Track Fund |
$22,000 |
|
31104300-531308 |
Downtown Maint. Fund |
$156,300 |
|
31251200-531308 |
Commuter Parking Fund |
$449,235 |
|
31252200-551502 |
Capital Projects Fund |
$2,595,000 |