CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Adopt the IDOT resolution to allow for the expenditure of State Rebuild Illinois funds for 248th Avenue Phase II Engineering in the amount of $957,525.26
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director of TED/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On November 15, 2022, the City Council approved the award of work order 17-122G, 248th Avenue Phase II Engineering, to Civiltech Engineering, Inc. for amount not to exceed $957,525.26.
The scope of the work for Phase II engineering includes detailed engineering design of the roadway, drainage, noise abatement wall, streetlights, and pedestrian facilities. Civiltech will prepare the engineering plans, construction details, item quantities, specifications, cost estimate and land acquisition activities. All work will follow the federal process since federal funds are being used for construction.
Rebuild Illinois Funds
In 2020, IDOT distributed grants from the Rebuild Illinois Capital Program as special disbursements in the Motor Fuel Tax Fund. These funds have been distributed to local agencies for use on capital transportation projects. The City’s total allocation from this program is $9,717,469.32. Funds from the programs must be obligated by July 1, 2025. So far $4,400,000 has been allocated to the North Aurora Road project and $2,200,000 is proposed to be allocated to the Washington Street Bridge Replacement project.
DISCUSSION:
The City has qualified to receive $6.4 million of federal funds to supplement payment of the construction expenses. The City will cover all costs associated with Phase II Engineering including land acquisition services and staff recommends using Rebuild Illinois funds to pay for the Phase II Engineering services.
FISCAL IMPACT:
CIP #: SC190
The $957,525.26 in Rebuild Illinois funds will be applied to the Phase II Engineering for the 248th Avenue Improvements (SC190). The costs noted above will be expensed to the following accounts within the Motor Fuel Tax Fund, which is where the Rebuild Illinois funds are held. Project costs for SC190 are budgeted in the Capital Projects Fund in 2022. If necessary, the budget can be amended later in the year to transfer this budget allocation. Staff will monitor spending throughout the year.
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Account Number |
Fund Description |
Total Budget Amount |
|
30282500-531301 |
Motor Fuel Tax Fund |
$1,100,000 |
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