CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of option year one to Contract 16-011, Street Sweeping, to Waste Management of Illinois for an amount not to exceed $164,000
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works uses an outside vendor to provide scheduled street sweeping service in order to keep the city’s streets clean and presentable. In addition, street sweeping assists in eliminating potential pollutants from entering the storm sewer system. This contributes to the city’s compliance with the EPA’s National Pollution Discharge Elimination System Program (NPDES). The work consists of the satisfactory removal of all sand, stone, debris, refuse, dirt, and other materials which may be accumulated on the entire width of roadway areas.
City Council awarded Contract 16-011, to Waste Management of Illinois on June 2, 2015 for a three-year term with two, one-year options to extend the contract. The total award includes approximately 53 centerline miles, totaling approximately 120 curb line miles of arterial streets. Under this contract, all arterial streets are cleaned twice a year. In addition to these sweepings, there are special request sweepings for parades, festivals, special events, emergencies, accidents, and severe weather events at pre-determined hourly rates.
All streets not defined as part of the arterial streets are considered residential streets for this contract. These include cul-de-sacs, dead ends, and alleyways. These streets total approximately 470 centerline miles, or 1,175 curb line miles. All residential streets are cleaned twice per year.
The City’s in-house sweeper is primarily used for the downtown area and city parking lots, additional sweeping on residential streets to address isolated issues, special events and other emergency sweeping.
DISCUSSION:
Waste Management has performed well providing the specified street sweeping services for the past three years and has agreed to renew the contract for an additional year with no increase in costs. Staff recommends the extension to Contract 16-011, for the first of two option years. The term of the first extension is May 1, 2018 through April 30, 2019.
FISCAL IMPACT:
CIP #: N/A
Street sweeping is expensed to the operational service accounts listed below. A total of $187,570 has been budgeted for contracted street sweeping in CY2018. The requested award of $164,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31251100-531308 |
General Fund |
$1,388,045 |
|
31251200-531308 |
Commuter Parking Fund |
$242,450 |
|
31254300-531308 |
SSA #26 Fund |
$452,520 |