CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 20-401, Molded Rubber and Cold Shrink Products, to Fletcher-Reinhardt Company, Power Line Supply, T&D Products, UUSCO and Wesco Distributing for an amount not to exceed $137,095.85 and for a one-year term
body
DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Electric Utility (Utility) requires molded rubber products, cold and heat shrink terminations, splices, and arrestors to perform maintenance on the electrical system. These products, which are kept in inventory by the Utility, are used to repair underground distribution cables and make connections of these cables to transformers and switchgear for both capital and emergency projects.
In December 2020, the Utility issued Bid 20-401, Molded Rubber and Cold Shrink Products, to obtain bids from vendors for the required products. The approved manufacturer part numbers list and estimated quantities required for the year were supplied as part of the bid documents. Due to the materials needed to manufacture the products, multiple-year commitments are not available.
DISCUSSION:
|
Advertisement Date: |
12/02/2020 |
Notices Sent: |
99 |
|
Opening Date: |
12/17/2020 |
Planholders: |
12 |
|
|
|
Proposals Received: |
6 |
Per the solicitation, the award is recommended to the lowest unit cost for each item. The vendors below represent the award of item(s) to the lowest responsive and responsible bidder for each approved item.
|
Vendor Name |
Items |
Proposed Cost |
|
Fletcher-Reinhardt |
15, 25 |
$17,437.50 |
|
Power Line Supply |
1-2, 7, 17 |
$29,206.70 |
|
T&D Products |
8, 10, 12, 14, 24 |
$21,692.65 |
|
UUSCO |
13, 16, 18-21, 26-27 |
$38,984.00 |
|
WESCO |
3-6, 9, 11, 22-23 |
$29,775.00 |
|
|
Total |
$137,095.85 |
One vendor, RESCO, did not submit the lowest cost for any of the items requested.
The term of this contract is for one year from date of award with no options to extend.
FISCAL IMPACT:
CIP#: N/A
Molded Rubber and Cold Shrink Products are expensed to the Operating Supplies account listed below. A total of $3,500,000 was budgeted for Electric Warehouse supplies in 2021. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40101300-541407 |
Electric Utility |
$3,500,150 |