CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of of Bid 18-005, 2018 Microsurfacing Program, to AC Pavement Striping Co. for an amount of $1,578,455.00, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
NA
BACKGROUND:
The Transportation, Engineering and Development Business Group issued Bid 18-005 seeking vendors to perform micro-surfacing, slurry sealing of cul-de-sac bulbs, and thermoplastic pavement marking removal and replacement in various locations throughout the City. This is an annual program to significantly extend the life of pavement.
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DISCUSSION: |
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Advertisement Date: |
02/23/18 |
Notices Sent: |
102 |
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Opening Date: |
03/15/18 |
Planholders: |
6 |
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Proposals Received: |
2 |
Bids were received from the following vendors:
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Company Name |
Proposed Fee |
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Engineer’s Estimate |
$1,563,650.00 |
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AC Pavement Striping Co. |
$1,578,455.00 |
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Microsurfacing Contractors, LLC |
$2,412,849.50 |
The engineer’s estimate is based on the contract unit prices from the 2017 program adjusted 2% to account for inflation.
FISCAL IMPACT:
CIP#: MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $10.5 million has been budgeted for the MIP in 2018. The requested amount is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
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30282400 - 551502 |
Road and Bridge Fund |
$2,239,885 |
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30282200 - 551502 |
Capital Projects Fund |
$5,468,115 |
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30282500 - 551502 |
Motor Fuel Tax Fund |
$3,820,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
This award of $1,578,455.00 for the 2018 Microsurfacing Program is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
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Project Name |
Bid No. |
Award Amount |
Status |
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Resurfacing - MFT |
18-001 |
$3,048,323.50 |
Recommend for award - 4/3/2018 |
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Resurfacing - City |
18-002 |
$3,025,538.50 |
Recommend for award - 4/3/2018 |
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Crackfilling |
18-003 |
$399,110.00 |
Recommend for award - 4/3/2018 |
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Patching |
18-004 |
$397,400.00 |
Recommend for award - 4/3/2018 |
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Microsurfacing |
18-005 |
$1,578,455.00 |
Recommend for award - 4/3/2018 |
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Sidewalk R&R |
18-006 |
$266,423.50 |
Recommend for award - 4/3/2018 |
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Total |
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$8,715,250.50 |
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