CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of RFQ Work Order 18-027-PD-23-01, Investigation Remodel, Kluber Inc. for an amount not to exceed $32,400, for a six month term
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Chief
BACKGROUND:
In 2022, The Police Department’s budget included a multi-year project to update key spaces within the facility and the project began with the installation of security fencing around the police department campus. The project continued in 2023 with the remodel to the patrol sergeants’ and commander’s work areas. That project continues with the renovation of the Investigations work area in 2024.
The department is seeking to retain the services of a qualified and experienced consultant to perform a Space Needs Assessment. The goal of the assessment is to identify options for the improved use of the Investigations area.
In 2018, the Department of Public Works completed a Request for Qualifications 18-027 for architectural and engineering services. Two consultants were short-listed as a result of this process. The initial term of the contract was two years and may be extended up to a total term of six years. The consultants are Klubler Inc. and Legat Architects.
DISCUSSION:
The PD solicited quotes from the short-listed vendors to provide pricing for the Investigation remodel project. Under previous contracts, firms were reluctant to respond on a case-by-case basis due to their high work volume. This method will increase the PD’s ability to retain an experienced consultant to perform the necessary space needs assessment in a timely manner.
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Work Order Date: |
10/12/2023 |
Notices Sent: |
2 |
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Opening Date: |
10/24/2023 |
Planholders: |
2 |
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Proposals Received: |
2 |
Responses were received from the following vendors:
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Vendor Name |
Quotation |
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Kluber, Inc |
$32,400 |
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Legat |
$37,055 |
Kluber Inc. is recommended for selection based upon cost and having been prequalified for this type of work as part of the original shortlist selection.
The term of this award is six months after the award date.
FISCAL IMPACT:
CIP#: MB219
The Investigations Remodel is budgeted in the Building Improvements account listed below. This work is associated with the Police Department Building Renovations which has a budget of $624,000 in 2024. The requested award is within budget for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
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21102200-551500 |
Capital Projects Fund |
$624,000 |