CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 24-015, 2024 Pavement Patching, to Schroeder Asphalt Services, Inc., for an amount not to exceed $531,785 plus a 3% contingency
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Transportation, Engineering and Development (TED) Business Group issued Bid 24-015 seeking contractors to perform annual street patching throughout the city. The project involves replacing isolated sections of deteriorated pavement with hot-mix asphalt to varying depths, depending upon severity. The strategy is used on streets in relatively good condition but exhibiting isolated defects. Additionally, this project will install permanent patches to take care of potholes that developed over the winter months. This maintenance program prolongs the life of streets, ultimately saving money.
DISCUSSION:
|
Advertisement Date: |
03/12/24 |
Notices Sent: |
249 |
|
Opening Date: |
03/29/24 |
Planholders: |
16 |
|
|
|
Proposals Received: |
3 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$602,655.00 |
|
Schroeder Asphalt Services, Inc. |
$531,785.00 |
|
JA Johnson Paving, Co. |
$538,472.00 |
|
Chicagoland Paving Contractors, Inc. |
$600,000.00 |
The Engineer’s Estimate is based on the contract unit prices from the 2022 and 2023 pavement patching programs, adjusted to account for inflation.
The final completion date of the work is September 27, 2024.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Patching is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT North |
24-023 |
$6,438,412.25 |
Awarded 4/2/24 |
|
Resurfacing - MFT South |
24-019 |
|
Yet to be awarded |
|
Crackfilling |
24-013 |
$404,717.00 |
Recommend for Award 4/16/24 |
|
Patching |
24-015 |
$531,785.00 |
Recommend for Award 4/16/24 |
|
Micro-surfacing |
24-016 |
$753,484.29 |
Recommend for Award 4/16/24 |
|
Sidewalk R&R for Micro-surfacing |
24-012 |
$402,875.40 |
Recommend for Award 4/16/24 |
|
Pavement Marking |
24-001 |
|
Yet to be awarded |
|
Total to date |
|
$8,531,273.94 |
|
The 2024 Pavement Patching program is expensed to the Infrastructure account listed below. This is related to MP009, Street Maintenance Improvement Program (MIP), which $13,000,000 is budgeted for in 2024. Within the overall project budget, TED anticipated $600,000 would be needed for pavement patching. The requested award is within budget for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$29,448,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.