CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Bid 21-206, Autobody Repairs - Light Duty Vehicles, to CARSTAR Todd’s Body Shop, for an amount not to exceed $67,498.75 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Department of Public Works - Fleet Services Division requires the services of a professional repair and painting vendor to repair autobody damage resulting from accidents as well as corrosion. This work includes metalwork, framework, mechanical repairs, and Advanced Driver Assistance Systems calibrations. These repairs require specialty facilities, training, and tools and therefore cannot be performed by in-house staff.
In May 2021, the Fleet Services issued Bid 21-206, Automotive Body Shop Repairs, Vehicle Painting and Replacement Parts, to contract with an auto body repair company that provides car, SUV, van and light truck full-service body repair and painting services for City vehicles. The contractor is required to provide a written warranty of not less than three years for materials and workmanship.
DISCUSSION:
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Advertisement Date: |
05/14/21 |
Notices Sent: |
23 |
|
Opening Date: |
06/02/21 |
Planholders: |
03 |
|
|
|
Proposals Received: |
03 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
|
CARSTAR Todd’s Body Shop |
$67,498.75 |
|
Crash Champions |
$73,270 |
|
Willowbrook Ford |
$96,800 |
CARSTAR Todd’s Body Shop (Todd’s) was the lowest bidder. Staff is confident the vendor can perform the work required in this bid, as Todd’s was previously awarded the contract from 2013 to 2018. Staff recommends awarding Bid 21-206 to Todd’s. The term of this contract is from date of award to March 31, 2022 with four, one-year options to extend.
FISCAL IMPACT:
CIP #: N/A
Automotive Body Shop Repairs, Vehicle Painting and Replacement Parts are expensed to the account listed below. A total of $575,735 has been budgeted for vehicle repairs in 2021. The requested amount of $67,498.75 is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
|
31351100-531303 |
General Fund |
$600,000 |