CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 22-187, Aggregate Materials, to Boughton Materials, Inc. for an amount not to exceed $442,901.50, and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In July 2022, staff issued Bid 22-187, Aggregate Materials, to solicit a qualified vendor to provide coarse and fine aggregates for use in a variety of Water Utilities, Electric Utilities, and Department of Public Works construction and repair projects. Projects include various underground utility work, duct bank bedding, street repairs, shoulder dressing, construction of public facilities, and winter operation for traction during specific ice events.
This was originally awarded to Green Dream, but in December 2022, Green Dream advised their prices will increase by 51% for the remainder of the contract. The contract with Green Dream was canceled due to the drastic increase in cost. The next lowest proposed cost for Aggregate Materials is Boughton Materials Inc. Boughton Materials advised they can honor their pricing throughout the remainder of the contract.
DISCUSSION:
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Advertisement Date: |
July 6, 2022 |
Notices Sent: 169 |
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Opening Date: |
July 27, 2022 |
Planholders: 12 |
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Proposals Received: 3 |
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Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Engineer’s Estimate |
$406,870.00 |
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Green Dream International LLC |
$416,634.90 |
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Boughton Materials Inc |
$442,901.50 |
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Tile in Styles LLC |
$718,427.72 |
The existing contract with Green Dream has been canceled in December 2022.
The term of the contract is from the date of award to July 31, 2023, with two one-year options to extend.
FISCAL IMPACT:
CIP: Various
Aggregate materials are expensed to the Operating Supplies and Infrastructure accounts listed below. Material costs are expensed to the respective department budget based on project needs, of which $9465 has been expensed from the Water Utility Fund under the previous contract. Staff will continue to monitor the budget to ensure compliance.
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Account Number |
Fund Description |
Total Budget Amount |
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31251100-541407 |
General Fund |
$522,735 |
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31252200-551502 |
Bond Fund |
$2,705,000 |
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31252400-551502 |
Road & Bridge Fund |
$125,000 |
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40251300-541407 |
Electric Fund |
$4,376 |
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40251300-551502 |
Electric Fund |
$10,444,067 |
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41252000-551502 |
Water Capital Fund |
$27,438,275 |
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41251540-541407 |
Water Utility Fund |
$121,000 |