CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 24-150, Police Department Uniforms and Equipment, to Galls, LLC for an amount not to exceed $206,115 and for a one-year term
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Police Department uniform dress code is outlined in departmental general orders and respective collective bargaining agreements. The department provides uniforms for the chief, deputy chiefs, commanders, sergeants, police officers, community service officers, detention officers, animal control officers, telecommunicators, and other specialized civilian personnel. Uniforms, equipment, and footwear are supplied to new hires as well as approved replacements for current staff. Replacement items for current staff are reviewed through a two-tiered process and must be approved by the employee’s supervisor and by the Professional Development and Training Unit based on need. Employees are responsible for the cleanliness and appearance of their uniforms as well as the maintenance of their equipment.
DISCUSSION:
This procurement award includes but is not limited to the following: uniform shirts and pants, jackets (rain and cold gear), footwear, body armor, duty belts, and accessories for belts as required in the department’s general orders.
Staff has identified an approved Sourcewell cooperative contract, Public Safety Uniforms, Contract 011124-GAL and Contract 01221-GAL for ballistic vests, to Galls, LLC for the purchase of police uniforms, equipment, and accessories.
Galls offers a secure online ordering system that is only accessible through unique usernames and password assignments administered by supervisory staff and is mobile device compatible. One sample of each size of all items of clothing will be kept at the Police Department to be used by employees for correct fit before placing orders.
The term of this contract is one year from January 1, 2025, through December 31, 2025.
FISCAL IMPACT:
CIP#: N/A
Police Department uniforms are expensed to the Operating Supplies account listed below. This award is for 2025 uniform purchases and as a result expenses will not be realized until 2025. The 2025 budget is still in development, but staff will ensure the proper amount is included in the Police Department’s 2025 budget to accommodate this award.
|
Account Number |
Fund Description |
Total Budget Amount |
|
21101100-541407 |
General Fund |
TBD |
|
21241100-541407 |
General Fund |
TBD |