CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 25-136, Water Service Truck Replacements - Units 711, 742 and 797, to Sutton Ford for an amount not to exceed $226,602
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Fleet Services Manager reviewed Units 711, 742, 760 and 797 for replacement in the 2025 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score of 23.0 or greater. Unit scores are listed below.
|
Unit # |
Year/Make/Model |
Score |
|
711 |
2015 Ford F250 |
28.06 |
|
742 |
2015 Chevrolet Silverado 2500 |
25.20 |
|
760 |
2015 Chevrolet Silverado 2500 |
25.13 |
|
797 |
2017 Ford F250 |
27.11 |
Units 711, 760 and 797 were approved for replacement in 2025 and Unit 742 was deferred to 2026. However, based on a recent condition assessment we will defer replacing Unit 760 until 2026 and replace Unit 742 in 2025.
DISCUSSION:
Units 711, 742 and 797 are pickup trucks with service bodies used daily by the Water Utilities - Distribution Division to transport tools and equipment required to maintain water supply infrastructure. The retired vehicles will be sold through one of the City’s auction companies. Similar units have sold for an average of $9,700 at auction.
The units will be replaced with 2025 Ford F250 service body trucks for the same operational use. The new vehicles are available on the SPC Cooperative, an approved cooperative through Sutton Ford, Contract #221. Using the City’s specifications, Sutton Ford has quoted the service trucks in the amount of $226,602 ($75,534 per truck).
The vehicles will be delivered in approximately eight months from date of award.
FISCAL IMPACT:
CIP #: VE25-711, VE25-742 (budgeted as VE25-760) and VE25-797
Vehicle replacements for the Water Utility are expensed to the Vehicle and Equipment account listed below. The Water Utility budgeted $198,600 to replace Units 711, 742 and 797 in 2025; the award amount exceed the budget for these vehicles by $28,002. However, it is anticipated that these replacements can be accommodated within the budget. Several capital projects, including water main replacements, are projected to be under budget. Staff will continue to monitor spending and made adjustments as needed.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551505 |
Water Utility Fund |
$1,500,600 |