CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year #2 of Contract 23-070, Design Build Pollinator and Native Vegetation Program, to V3 Construction Group for an amount not to exceed $72,000 and a total award of $397,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In support of the City’s priority to ensure a well-designed community that values the natural environment, on November 7, 2023, the City Council approved the award of RFQ 23-070, Design Build Pollinator and Native Vegetation Program, to V3 Construction Group for a two-year term from the date of award to December 31, 2024, with four one-year options to extend. The City Council approved the award of Option Year #1 on December 17, 2024, and Option Year #2 on November 18, 2025.
Capital Improvement Project PA054, Native Vegetation Management Program, was established to create a new program that promotes native vegetation and sustainable landscapes to improve the presence of pollinators, improve water quality, and provide sustainable green infrastructure.
DISCUSSION:
This change order is being requested to fund an outstanding invoice for work completed as part of the native planting program in 2025. The work completed was within the budgeted amount for 2025, but payment of the invoice was not completed until after year end close. As such, staff is requesting the funding be added to the 2026 contract award.
FISCAL IMPACT:
CIP #: PA054
The Native Vegetation Management Program is expensed to the Infrastructure account listed below. A total of $325,000 has been budgeted in 2026 for PA054. The requested change order of $72,000 results in the total award exceeding the amount budgeted for this expense. However, staff anticipates this change order can be accommodated within the 2026 budget; spending will continued to be monitored and adjusted throughout the year as needed as a result of this change order.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31252200-551502 |
Capital Projects Fund |
$1,925,000 |