CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 18-052, Cast Iron Manhole Covers and Grates, to EJ USA, Inc. for an amount not to exceed $118,257
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In June 2018, the City Council awarded Contract 18-052 to EJ USA, Inc. for a 19-month term from June 5, 2018 to December 31, 2019, with one, two-year option to extend. The purpose of this contract is to purchase cast iron manhole and catch basin frames and grates used for storm sewer inlets, manholes and catch basins as well as sanitary manholes and water valve vaults for the Water Utilities (Water) and Department of Public Works (DPW).
DISCUSSION:
During the original term of the contract, EJ USA, Inc provided materials that met the City’s specifications in a timely manner. Materials from this contract were used by the Department of Public Works for stormwater repair and installation projects, including projects on Maple Avenue, Washington Street and in the Sequoia Basin.
Based upon the vendor’s performance, DPW and Water would like to extend the contract for the two-year extension., More of these cast iron products will be used as part of the Water Utilities’ valve replacement and hydrant replacement programs in 2020. These programs include the replacement of twenty-five water distribution valves that are inoperable and twenty-five hydrants that are obsolete. Material under this contract will also be purchased by DPW for stormwater repairs and installations. EJ USA Inc. has agreed to maintain the rates and terms provide for under the contract.
The term of the option years is January 1, 2020 to December 31, 2022, with no renewal option years remaining.
FISCAL IMPACT:
CIP#: SW001 - Annual Stormwater Management Project
SW026 - Stormwater System Upgrade and Improvement Program
Cast iron manhole covers and grates are expensed to the supplies and infrastructure accounts listed below. This contract will span two projects, which are split between Public Works and the Water Utilities. In 2020, a total of $160,000 is budgeted for SW001 and $115,000 has been budgeted for SW026, and $50,000 is allocated to this project in the Water operating account listed below. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251540-541407 |
Water and Wastewater |
$141,000 |
|
31252200-551502 |
Bond Fund |
$0 |
|
31252300-551502 |
Bond Fund |
$0 |