CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 22-351, Compact Wheel Loader Replacement (Unit 898), to Alta Equipment Company for an amount not to exceed $103,339
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Department of Public Works (DPW) provides curbside leaf collection services. On June 16, 2019, the City Council directed staff to amend the budget to maintain desired service levels for this program. The budget recommendation included a five-year leaf collection equipment replacement plan.
As part of that plan, DPW is replacing the Dink-Mar suction units with more versatile equipment. As such, Unit 898 is planned for 2023 replacement.
DISCUSSION:
Unit 898 is a 2008 Dink-Mar SC-25 Mule suction unit the DPW - Operations Division uses to load leaves during the leaf collection program. The single-purpose unit is only used during this six-week program and its configuration poses a high risk of operator injury.
The suction unit will be replaced with a 2023 Volvo L20HS compact loader. DPW will use the multi-purpose compact loader year-round to load leaves and other materials onto trucks. The unit is specified to maintain fleet conformity.
The retired Dink-Mar has no trade-in value and will be auctioned through of the City’s vendors. Estimated value is $4,000 based on recent sales.
The new unit is available on the Sourcewell Cooperative, an approved cooperative through Volvo, Contract 032119-VCE. Alta Equipment is the authorized Volvo dealership.
Using the City’s specifications, Alta Equipment quoted the compact loader in the amount of $103,339; a cost breakdown is provided below.
|
Sourcewell Discount Price |
Attachments |
Total Price |
|
$89,995.00 |
$13,334.00 |
$103,339.00 |
The unit will be delivered in approximately six months.
FISCAL IMPACT:
CIP: VE23-898
Equipment replacements for Public Works are expensed to the vehicles and equipment account listed below. A total of $103,500 is budgeted for replacement of Unit 898 in 2023. The requested award is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31102200-551505 |
Capital Projects |
$2,016,800 |