CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 24-051, Health Screening Services, to Endeavor Health for an amount not to exceed $100,000 and a total award of $481,000
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DEPARTMENT: Human Resources
SUBMITTED BY: Helga Oles, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City contracts with Endeavor Health to provide annual physicals for sworn Police and Fire personnel, pre-employment physicals, drug and alcohol screening on a post-offer basis to all prospective employees, drug and alcohol testing post-accident, random drug and alcohol testing for safety-sensitive positions requiring a Commercial Driver’s License (CDL), drug and alcohol testing upon reasonable suspicion, functional physical assessments, general fitness for duty assessments, and Worker’s Compensation or injury assessments. These services are necessary to ensure that employees are healthy and fit to carry out their required job functions and to comply with the Department of Transportation regulations.
On December 3, 2024, the City Council declined to waive the procurement code to award a three-year agreement to Endeavor Health. Because of the length of time since a formal RFP had been conducted, the City Council directed staff to initiate a competitive procurement process for health screening services. During the meeting, staff noted the current service contract expires on December 31, 2024, and that an extension of the current contract would be necessary to prevent a gap in services.
The City Council approved Change Order #1 on December 17, 2024 to extend the contract until June 30, 2025, and add funds totaling $131,000.
DISCUSSION:
From January and through March of 2025, the Fire Department completed the bulk of the annual health screening services. This has utilized all funds added under Change Order #1. The purpose of Change Order #2 is to pay the invoices that are currently being submitted for health services and add funds for services that may be utilized during the remainder of this contract through June 30, 2025.
Staff have completed the RFP process and are preparing to bring a recommendation for the award to the City Council in June.
FISCAL IMPACT:
CIP #: N/A
Health screening services are charged to the account numbers listed below. Annual physicals and drug screenings are allocated to each department’s budget as services are rendered. The 2025 budget includes $308,100 for health screening services.
|
Account Number |
Fund Description |
Total Budget Amount |
|
10111100-531305 |
General Fund |
$573,878 |
|
10111100-531309 |
General Fund |
$2,120,071 |
|
40101300-531305 |
Electric Utility Fund |
$4,086 |
|
41101500-531305 |
Water Utility Fund |
$3,000 |