CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Accept the record of Emergency Procurement 26-242, August 2026 Storm Restoration and Cleanup, to various vendors for an amount not to exceed $554,463
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On August 11, Naperville experienced a severe thunderstorm that produced more than an inch and a half of rainfall and wind gusts of up to 70 miles per hour. The storm caused widespread tree and brush damage and localized flooding. The Department of Public Works (DPW) received more than 700 storm-related service requests, along with a very high volume of telephone calls. These requests included more than 70 blocked roadways or driveways.
DISCUSSION:
Following the storms, the City initiated a special citywide storm debris collection on August 17 to expedite the removal of storm-related debris and restore normal operations throughout the community. To support these emergency response efforts, an Emergency Procurement was approved by the City Manager on August 13, 2026, per Section 1-9B-4-8 Emergency Procurements of the Municipal Code, to fund storm damage cleanup services provided by D Ryan Tree & Landscape, Trees R Us, and Class 1 Professionals. The Emergency Procurement also includes funding for Trees R Us to chip and dispose of the brush collected through the City's special storm debris collection. These services were necessary to address the significant volume of storm debris promptly.
The chart below is the breakdown per vendor for the Emergency Procurement:
|
Vendor |
Service |
Cost |
|
D Ryan Tree & Landscape |
Storm Damage Cleanup |
$207,200 |
|
Class 1 Professionals |
Storm Damage Cleanup |
$227,448 |
|
Trees R Us, Inc |
Storm Damage Cleanup |
$59,495 |
|
Trees R Us, Inc |
Brush Chipping and Hauling |
$60,320 |
FISCAL IMPACT:
CIP #: N/A
Emergency storm restoration and cleanup services are being expensed to the Operational Services account listed below. While DPW included funds in the 2026 Budget for services such as tree removal and trimming, these additional unbudgeted services were required due to unforeseen damage caused by a series of severe storms.
Emergency storm cleanup services can be supported within the 2026 Budget through savings identified on underspending across other programs and the use of fund balance. In the event these unforeseen expenses result in a budget overage, the General Fund has sufficient fund balance reserves to cover the additional costs.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31251100-531308 |
General Fund |
$2,319,805 |