CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #1 to Contract 23-027, Generator Maintenance Services, to Midwest Power Industry for an amount not to exceed $125,000 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 23-027 to Midwest Power Industry on March 7, 2023, for a two-year term from April 1, 2023, to March 31, 2025, with four one-year options to extend.
The purpose of this contract is to retain contractor maintenance and repair services for the City’s emergency generators, electrical transfer switchgear and other support power systems.
DISCUSSION:
During the original term of the contract, Midwest Power Industry coordinated with staff to complete preventive maintenance (PM) services as required for the City’s 46 generators. Working with multiple divisions across two City departments, the vendor has completed more than 180 PM services and repairs over the current contract term. Midwest Power Industry responds timely to repair requests and follows site security protocols at each location.
Based on the vendor’s performance, the Department of Public Works recommends extending the contract for the first Option Year. Midwest Power Industry has agreed to maintain the rates and terms provided for under the contract.
The term of the first Option Year is from April 1, 2025, to March 31, 2026, with three one-year options remaining.
FISCAL IMPACT:
CIP #: N/A
Contracted generator maintenance is expensed to the Building and Grounds Maintenance and Equipment Maintenance accounts listed below. A total of $1,193,100 is budgeted for contracted building maintenance and fleet maintenance services, including generator maintenance, in 2025. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341100-531302 |
General Fund |
$817,600 |
|
31351100-531303 |
General Fund |
$756,100 |