CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 21-190, 5th Avenue Bridge over Cress Creek, to MYS, Inc. for an amount not to exceed $2,711.55 and a total award of $141,042.05
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BACKGROUND:
The City Council awarded Contract 21-190 to MYS, Inc. on June 1, 2021, with a completion date of August 19, 2021. The purpose of this contract is to replace the superstructure of the 5th Avenue Bridge due to its deteriorating condition.
DISCUSSION:
This change order is requested as a final balancing change order to add the appropriate quantities completed during construction. Additional items of topsoil/seed/erosion control blanket and 4-foot PVC coated chain link fence were identified during construction and added to the project. The topsoil/seed/erosion control blanket was added to correct erosion issues adjacent to the bridge and sidewalk. The 4-foot PVC coated chain link fence was added for pedestrian safety reasons due to the slope adjacent to the sidewalk.
The amount of this change order exceeds the original contract amount by $2,711.55.
I, Matthew Calpin, of TED certify that this work is necessary for successful completion of this work/project/contract. I further certify that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or the change is germane to the original contract as signed, or the change order is in the best interest of the city and authorized by law.
This contract was approved with contingency in the amount of 5% ($6,916.53) of the original contract value. Staff requests the use of contingency funds for the change order. A summary of the award and contingency information is provided in the tables below.
Contract Award
|
Original Contract Value |
$138,330.50 |
|
Prior Cumulative Approved Change Orders |
$0.00 |
|
Subtotal |
$138,330.50 |
|
(+/-) This Change Order |
$2,711.55 |
|
Total Contract Value |
$141,042.05 |
Contingency
|
Authorized Contingency |
Days |
Dollars |
|
Original Amount |
|
$6,916.53 |
|
(-) Previously Authorized |
|
$0.00 |
|
Subtotal |
|
$6,916.53 |
|
(-) This Change |
|
$2,711.55 |
|
Balance Left |
|
$4,204.98 |
FISCAL IMPACT:
CIP #: BR033
5th Avenue Bridge over Cress Creek is expensed to the Infrastructure account listed below. A total of $200,000 was budgeted for the construction phase of BR033, 5th Avenue Bridge Improvement, in 2021. The requested change order is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282300-551502 |
Bond Fund |
$9,243,000 |
|
|
|
|
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.