CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 21-274, Curbside Leaf Collection Services, to Western Gradall Corporation and Steve Piper and Sons, Inc. for an amount not to exceed $333,300 and for a two-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Operations Division (DPW) provides annual curbside leaf collection services. The current bulk curbside leaf collection program is structured so the entire city has three collection opportunities during the season, which equates to one pickup every two weeks. The program historically begins six weeks prior to Thanksgiving Day and every other Monday (first, third and fifth weeks) a new collection cycle begins.
The city is divided into 20 leaf districts and has historically contracted out districts 8, 10, and 12, with the remainder of the districts managed by DPW staff. In August 2021, DPW issued Bid 21-274, Curbside Leaf Collection Services to hire contractors to provide leaf collection services in districts 8, 10, and 12.
DISCUSSION:
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Advertisement Date: |
08/02/2021 |
Notices Sent: |
90 |
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Opening Date: |
08/20/2021 |
Planholders: |
09 |
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Proposals Received: |
03 |
Bids were received from the following vendors:
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Vendor Name |
District 8 |
District 10 |
District 12 |
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Western Gradall Corporation |
$65,520 |
$138,450 |
$152,100 |
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Steve Piper and Sons, Inc. |
$73,340 |
$132,060 |
$135,720 |
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Blue Mountain Landscaping Inc. |
$100,800 |
$170,400 |
$187,200 |
(Listed are the total two-year costs for each district)
Staff contacted Steve Piper and Sons, the low bidder for districts 10 and 12, to verify that they have the necessary manpower and resources to complete both districts. They indicated that they will be able to complete both districts in the timeframe required.
The term of this contract is two-years from October 1, 2021 to September 30, 2023 with three, one-year options to extend.
FISCAL IMPACT:
CIP #: N/A
Curbside leaf collection services are expensed to the operational services account listed below. A total of $175,000 is budgeted for curbside leaf collection services in 2021. The requested award of $333,300 ($166,650 per year) is within the budgeted amount for this expense.
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Account Number |
Fund Description |
Total Budget Amount |
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31251100-531308 |
General Fund |
$1,816,345 |
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