CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Sole Source Procurement 22-328, Graykey License Renewal, to Grayshift, LLC, for an amount not to exceed $16,558.52 and a total award of $44,553.52
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Chief
BACKGROUND:
The City Manager awarded Sole Source Procurement 22-328 to Grayshift, LLC on November 23, 2022, for a one-year term from March 18, 2023 to March 17, 2024. The purpose of this procurement is to provide the department with a software tool to recover data from mobile devices and unlock any mobile operating system whether it is an iPhone, iPad, or iPod by systemically defeating the system protection.
The Naperville Police Department (PD) has been using this software since 2018.
DISCUSSION:
This change order is requested to upgrade the PD’s Graykey license to Premier and include an additional unit for a total of two units. Currently, it can take hours to bypass the security/encryption measures to get the data from a device creating an unintended backlog. A backlog delays the contents from being downloaded for further analysis by the Forensic Unit. Additionally, sometimes a device must be removed from the unit and replaced with a higher-priority device. When this occurs, the device removed may error out preventing the extraction of data.
The purchase of this upgrade with an additional unit would dramatically reduce unintended backlogs and help prevent the loss of extracted data.
FISCAL IMPACT:
CIP#: N/A
Expenses associated with Graykey software are budgeted in the below Software and Hardware Maintenance account. A total of $19,000 was budgeted for Graykey renewals in 2023. The total requested award exceeds the budgeted amount for this expense, however, underspending in other areas will allow this award to be accommodated within the 2023 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
21221100-531312 |
General Fund |
$196,038 |