CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-172, Insulated Conductors, to The Okonite Company for an amount not to exceed $5,526,340 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Electric Utility (Utility) purchases and maintains an inventory of insulated conductors (underground electrical cables) for use throughout the year based on anticipated needs for various projects and emergency repairs. The conductors are of various types and sizes and are used in the extension and/or replacement of electric distribution underground infrastructure to ensure the availability of an electric power supply to customers.
In June 2025, the Utility issued Bid 25-172, Insulated Conductors, to contract with a vendor to supply conductors for inventory at the Electric Service Center warehouse.
DISCUSSION:
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Advertisement Date: |
06/16/25 |
Notices Sent: |
106 |
|
Opening Date: |
07/02/25 |
Planholders: |
23 |
|
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Proposals Received: |
6 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Rural Electric Supply |
Non-Responsive |
|
The Okonite Company |
$5,526,340 |
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Iljin Electric USA, Inc. |
$5,609,400 |
|
Fletcher Reinhardt |
$5,662,440 |
|
Wesco/Anixter |
Non- Responsive |
|
Bell Electrical Supply |
$8,400,272 |
Wesco/Anixter made a pricing error on the bid worksheet. Once clarified, the final cost was twice as much as what was originally submitted.
While Rural Electric Supply bid slightly lower, the cable they proposed did not meet the standard for use within the Utility. The next lowest bid was from The Okonite Company.
The completion date of this project is August 31, 2026. The term of this contract is one year from September 1, 2025 to August 31, 2026, with two one-year options to extend.
FISCAL IMPACT:
CIP#: Various
Insulated conductors are expensed to the Operating Supplies account listed below. The Electric Utility included $700,000 in the 2025 budget for various operating supplies. At the point of purchase, these insulated conductors are expensed to the Operating Supplies account and then stored in the Electric Warehouse. As materials are installed in the field, staff tracks the expense against a specific CIP, and a quarterly transfer is done to move the expense from the Operating Supplies account to the proper capital account. The requested award can be accommodated within the budget, and staff will ensure there is sufficient funding in the 2026 budget to accommodate these purchases in 2026.
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Account Number |
Fund Description |
Total Budget Amount |
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40101300-541407 |
Operating Supplies |
$700,000 |