CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Three to Contract 19-262, Specialty Winter Operations Services, to Beverly Snow and Ice Inc. for an amount not to exceed $464,980
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On November 5, 2019, the City Council awarded Contract 19-262, Specialty Winter Operations, for a two-year term with three, one-year options to extend. The City Council approved Option Year One on September 21, 2021 and Option Year Two on September 6, 2022. The contract is for snow and ice removal services in the Central Business District (including City parking decks and surface lots) and at the Naperville and Route 59 Metra Train Stations.
Specifically, the contractor provides the following services:
1. Removal of snow and ice from sidewalks and other paved walking surfaces
2. Removal of snow from the upper exposed levels of City-owned parking decks
3. Application of anti-icing chemicals as required by weather conditions to remove residual ice and snow and/or to prevent accumulations of ice and snow
The contractor provides all labor, equipment, and materials needed to perform the work. All areas have been prioritized and the contractor(s) have primary responsibility for maintaining conditions that minimize pedestrian exposure to conditions that could result in slips and falls.
Minor deicing events of trouble spots at the train station and in the CBD will continue to be handled in-house and City crews will also continue to do load-outs of snow if needed in these areas.
DISCUSSION:
During the second Option Year, Beverly Snow and Ice Inc., responded to 21 deicing and plowing events during the 2022/23 winter season. The vendor performed well and completed the service in the timeframe required by the contract.
Based upon the vendor’s performance, the Department of Public Works recommends extending the contract for the second Option Year. Beverly Snow and Ice has agreed to maintain the rates and terms provided for under this contract.
The term of the third option year is November 1, 2023 to October 31, 2024, with no additional option years remaining on the agreement.
FISCAL IMPACT:
CIP #: N/A
Specialty winter operations for sidewalks and parking lots are expensed to the operational service accounts below. The budget for specialty winter operations is based upon historical spending for this service during an average winter. A total of $464,980 has been budgeted for specialty winter operations for 2023. The requested award of $464,980 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31254300-531308 |
Downtown Maint. Fund |
$660,890 |
|
31251200-531308 |
Commuter Parking Fund |
$317,820 |
|
31251100-531308 |
General Fund |
$1,947,670 |