CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of the two-year extension to Contract 16-128, Health Screening Services, to Edward Hospital for an amount not to exceed $458,180
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DEPARTMENT: Human Resources
SUBMITTED BY: James Sheehan, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On January 5, 2016, City Council approved the award of Contract 16-128 to Edward Hospital for a three-year term with one, two-year option to extend. The contract includes the following services:
• Annual physicals for its sworn police and fire personnel;
• Pre-employment physicals, including drug and alcohol screens, given on a post-offer basis to all prospective employees, including sworn police and fire personnel
• Functional physical assessments for employees on disability; and
• Random drug and alcohol testing for safety-sensitive positions requiring a Commercial Driver’s License (CDL).
These services are necessary to ensure prospective employees are healthy and able to carry out their required job functions; police and fire personnel are healthy and fit to continue to carry out their required job functions; employees on disability are evaluated and assessed related to their physical status and ability to return to work; and employees requiring a CDL are drug and alcohol free and the City complies with the Department of Transportation regulations.
DISCUSSION:
Edward is conveniently located and provided excellent service for the three years of the original award. Edward agreed to renew the contract for first and final two-year extension. Staff negotiated a zero-percent increase for the services provided by Edward during the two-year extension.
This award is a unit-price contract with expenditures dependent on the actual services performed. Based on an estimate of 35 pre-employment physicals for Police and Fire employees, 120 pre-employment physicals for non-sworn municipal employees, 250 annual physicals for sworn police and fire personnel, 120 pre-employment drug and alcohol screens, 60 random drug screens for CDL drivers and 20 functional physical assessments in calendar year 2019 and 2020, respectively, costs are estimated at $229,090 for each year.
The term of the extension is January 1, 2019 through December 31, 2020, with no extensions remaining.
FISCAL IMPACT:
CIP #: NA
Health screening and fitness for duty services and physicals are expensed to the HR services accounts listed below. A total of $229,090 is budgeted for various screening expenses in 2019. The requested award is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
14101100-531305 |
General Fund |
$ 88,009 |
|
14161100-531305 |
General Fund |
$ 93,570 |
|
21101100-531305 |
General Fund |
$ 31,500 |
|
22251100-531305 |
General Fund |
$ 120,125 |
|
31101100-531305 |
General Fund |
$ 5,725 |
|
40101300-531304 |
Electric Fund |
$ 2,360 |
|
41101500-531305 |
Water Fund |
$ 2,880 |
|
51103200-531305 |
Settlement Fund |
$ 1,850 |