CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Procurement 19-099, Fire Station 4 and 7 Overhead Door Replacement - Phase II, to Allied Door Inc. for an amount not to exceed $190,415.75, plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Buildings Operations (PBO) is responsible for maintaining thirty-five vehicular overhead doors located at seven fire stations within the City. These doors require frequent maintenance and repairs due to high volume use and weather conditions.
In 2018, the City awarded Contract 18-125 to Allied Door Inc. for the installation of new overhead doors at Fire Station 3. In addition, the contract included a two-year maintenance plan with three, one-year options to extend.
Contract 18-125 was intended to be a pilot to evaluate the selected four-fold doors. The bid and resulting contract included a provision that would allow the City to retain the selected vendor to install the selected four-fold doors at the remaining six fire stations if the door system performed as expected.
The pilot installation (Phase I) of the two new four-fold door systems and two commercial grade overhead doors at Fire Station 3 was completed in 2018. DPW-PBO and the Fire Department have been monitoring their performance and have not reported any issues with the quality or functionality of the four-fold door system. The doors open in approximately 11 seconds, which is 10 seconds less than what it would take a sectional overhead door to open. The speed at which the doors open, improves emergency response times while at the same time reducing energy and maintenance costs. There have not been any service calls since the installation of the doors and the doors continue to operate at the specified speed. Because the four-fold door systems have met the desired outcomes, it is the City’s intent to update the remaining fire station door systems in three phases.
DISCUSSION:
In 2019, DPW-PBO intends to complete Phase II of the overhead door replacements at Fire Station 4 and 7. Two stations will be completed as part of Phase III in 2020, and the remaining two stations will be completed as Phase IV in 2021.
Allied Door has performed well during the installation and ongoing maintenance of the overhead doors for Phase I. Allied Door Inc.’s cost proposal for Fire Station 2 and 7 is consistent with the original award. In keeping with the goal to maintain system conformity throughout the City, it is recommended that Allied Door Inc. complete Phase II in 2019.
FISCAL IMPACT:
CIP#: MB188 - Fire Station Overhead Door Replacement
Fire Station 4 and 7 Overhead Door Replacement - Phase II project is expensed to the building improvements account below. This item is related to MB188, Fire Station Overhead Door Replacement, for which $205,000 has been budgeted in 2019. The requested award of $190,415.75 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31342200-551500 |
Capital Projects Fund |
$1,615,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.