CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 17-182, Security Camera Installation, to Pace Systems for an amount not to exceed $453,780
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City has developed a five-year security camera installation plan to phase in additional security camera needs throughout the City and to address the replacement of existing security cameras as they reach the end of their useful life. This five-year plan is re-evaluated every year as part of the City’s budget process. CIP project LR076 was created in 2016 to consolidate the management and installation of security cameras at all City sites.
In January 2018, the City Council approved the award of Bid 17-182 to Pace Systems for a four-month term with four, one-year options to extend. This contract includes the installation of new digital IP video camera equipment and related accessories, including the installation of the necessary infrastructure to allow the cameras to communicate to the video management system milestone servers.
DISCUSSION:
Pace Systems has provided excellent service during the initial term of the contract and has agreed to renew the contract for an additional year with no price increases. During this option year, 50 new camera installations will be added at 13 different locations, including the Police Department jail and parking lot, four Electric Department sites, six Water Department sites, and Fire Station #3.
The term of this extension is June 1, 2018 through May 31, 2019, with three additional one-year extensions remaining.
FISCAL IMPACT:
CIP #: LR076 - Security Cameras & EU44 - Fiber Optic Cable for Relay Protection and Communication
Security camera installation is expensed to the technology and infrastructure accounts listed below. This work is related to LR076, Security Cameras, for which $366,035 was budgeted for in 2018. An additional $87,745 is available in EU44 for video substation security for the installation of new Electric Department cameras. The requested award of $453,780 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31342300-551504 |
Bond Fund |
$417,760 |
|
31341300-551504 |
Electric Utility Fund |
$64,275 |
|
31341500-551504 |
Water Utilities Fund |
$167,000 |
|
40251300-551502 |
Electric Utility Fund |
$10,612,000 |