CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #4 to Contract 17-220, Phase 2 Engineering Design Services for Downtown Washington Street Bridge Improvements, to Ciorba Group for an amount not to exceed $26,321 and a total award of $910,497
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On June 4, 2019, the City Council approved the award of RFQ 17-220 to the Ciorba Group, Inc. to conduct the Phase 2 Design Engineering Services for the Downtown Washington Street Bridge Improvement project. The project scope includes the final design engineering services required to replace the three-span Washington Street Bridge with a two-span, post-tensioned bridge, as well as sanitary sewer, water main and electrical duct bank improvements. Ciorba’s contract also includes providing technical support to the City throughout construction.
On March 2, 2021, and November 15, 2022, the City Council approved Change Order #1 and Change Order #2, respectively, for a total additional amount of $138,813.70. These Change Orders were necessary to compensate the consultant for providing additional utility relocation coordination and to account for significant project delays associated with right-of-way acquisition.
Change Order #3 was an administrative change to the agreement completion date as required by IDOT to ensure the project remains eligible for federal funding. This Change Order resulted in no additional costs.
DISCUSSION:
Change Order #4 is requested to compensate the Ciorba Group for providing additional technical support during the extended construction duration and for providing an alternative design for a retaining wall, which was necessary to minimize excavation and impacts to buried utilities. These additional services were beyond the control of Ciorba and not foreseeable at the time the CSA was executed.
This Change Order was submitted to IDOT in April 2025 to request additional federal funds through the Local Bridge Formula Program to cover 80% of the costs. IDOT notified the City that until further notice, no additional funds will be available and that local agencies are capped at their current approved levels. If approved by the City Council, the full amount of the Change Order will be paid by the City using Rebuild Illinois Funds.
Contract Award
|
Original Contract Value |
$ 745,362.30 |
|
Prior Cumulative Approved Change Orders |
$ 138,813.70 |
|
Subtotal |
$ 884,176.00 |
|
(+/-) This Change Order |
$ 26,321.00 |
|
Total Contract Value |
$ 910,497.00 |
FISCAL IMPACT:
CIP #: BR031 - Downtown Washington Street Bridge
The requested award will be charged to the account number listed below. The amount of the requested change order is $26,321, which is an unbudgeted expense; however, Rebuild Illinois Funds will be used to fund this award. City Council has previously appropriated Rebuild Illinois Funds to be used towards this project.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282500-551503 |
Motor Fuel Tax Fund |
$7,000,000 |