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File #:
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25-1531
Version:
1
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Type:
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Procurement Award
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Status:
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Passed
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On agenda:
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12/2/2025
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Final action:
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12/2/2025
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Title:
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Approve the award of Bid 25-241, Maplebrook Phase II Water Main Improvements, to J. Congdon Sewer Service for an amount not to exceed $2,598,396.75 plus a 3% contingency
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CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-241, Maplebrook Phase II Water Main Improvements, to J. Congdon Sewer Service for an amount not to exceed $2,598,396.75 plus a 3% contingency
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In support of the City’s priority to provide utility services that are reliable and safe, in October 2025, the Water Utilities issued Bid 25-241, Maplebrook Phase II Water Main Improvements. The project includes the replacement of the water main on the following streets in the Maplebrook Subdivision: Olympus Drive, Cardinal Lane, Dove Court, Tamarack Avenue, Sandpiper Lane, Triton Lane, and Washington Street.
The purpose of the project is to replace aging and deficient water main on these streets. The existing 6-inch cast iron water main was installed in the 1960’s and it will be replaced and upsized to 8-inch ductile iron pipe in accordance with City standards.
DISCUSSION:
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Advertisement Date: |
10/7/2025 |
Notices Sent: |
434 |
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Opening Date: |
11/3/2025 |
Plan holders: |
43 |
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Proposals Received: |
13 |
Bids were received from the following vendors:
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Vendor Name |
Base Bid |
Bid Alternate A |
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J. Congdon Sewer Service |
$2,598,396.75 |
$2,506,496.75 |
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Miller Pipeline |
$2,640,227.01 |
$2,580,227.01 |
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Bluewater Construction |
$2,645,000.00 |
$2,545,000.00 |
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Mauro Sewer Construction |
$2,658,650.50 |
$2,479,835.50 |
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Trine Construction |
$2,660,570.00 |
$2,480,030.00 |
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H Linden & Sons Sewer and Water |
$2,888,804.00 |
$2,834,204.00 |
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A Lamp Concrete Contractors |
$2,948,971.40 |
$2,788,906.40 |
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Winninger Excavating |
$3,029,693.50 |
$2,912,303.50 |
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Everlast Blacktop |
$3,119,598.50 |
$3,050,170.67 |
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Performance Construction & Engineering |
$3,128,877.00 |
$2,968,777.00 |
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Swallow Construction |
$3,521,763.00 |
$3,385,263.00 |
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Uno Construction |
$3,564,880.00 |
$3,401,080.00 |
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Engineer’s Estimate |
$3,788,760.00 |
$4,116,360.00 |
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Acqua Contractors |
$4,175,000.00 |
$4,200,000.00 |
The bid documents for this project included a Base Bid to obtain pricing for ductile iron water main pipe and Bid Alternate A to obtain pricing for PVC water main pipe. After evaluating the submitted bids, staff determined that selecting the lowest Base Bid was in the best interest of the City. Ductile iron is the City’s standard water main material, and while PVC has been used in recent years due to substantial cost savings, the cost of ductile iron is once again competitive.
J. Congdon Sewer Service submitted the lowest Base Bid for the project at $2,598,396.75. The low bid is 29% lower than the budgeted amount of $3,654,000. Water Utilities staff based the 2026 budget on the average per-foot cost it has been receiving for the last several years. A favorable bidding environment and the timing of advertisement appear to contribute to the highly competitive bids received.
Staff believes the low bid submitted is reasonable for performing the work as specified and recommends awarding a contract to J. Congdon Sewer Service as the lowest responsive and responsible bidder for the procurement of construction services, as defined by Section 1-9B-7 of the Procurement Code (RBO-qualified).
The substantial completion date for this project is October 31, 2026, with a final completion date of June 30, 2027.
FISCAL IMPACT:
CIP#: WU409 - Maplebrook Phase II Water Main Improvements
Maplebrook Phase II Water Main Improvements will be charged to the account listed below. It is part of the Water Capital Improvement Program, with a budget of $3,654,000 for 2026 and $73,080 for 2027, pending Council approval. The requested award, including contingency funds, is significantly lower than the amount budgeted.
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Account Number |
Fund Description |
Proposed Budget |
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41251500-551502 |
Water Utilities Fund |
$86,910,285 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
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