CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #3 to Contract 14-098, Harris Radio System Maintenance Agreement, to L3 Harris Corporation for an amount not to exceed $578,885, a total award of $6,063,025.22, and for an additional one year
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 14-098 to L3 Harris on November 14, 2010, for a three-year term through November 16, 2013. The purpose of this contract is to provide citywide radio communication capabilities for City staff and first responders.
In October 2013, the City Council approved the award of 14-098 to extend the warranty and maintenance of the Harris Open Sky radio system for an additional six years to April 30, 2019.
In August 2016, the City Council approved Change Order #1 to Contract 14-098 to extend the maintenance contract for two years through April 30, 2021.
In June 2019, the City Council awarded Contract 19-111 to L3 Harris Corporation for the upgrade of the Harris Radio System to ensure that this mission-critical network continues to serve first responders while enabling Naperville to make progress toward becoming P25 (interworking standard) compliant.
In July 2020, the City Council awarded Change Order #2 to Contract 14-098 to extend the maintenance contract for an additional four years through April 30, 2025.
DISCUSSION:
This Change Order is requested to extend the maintenance contract for one additional year from May 1, 2025, to April 30, 2026. The Change Order is required to continue to support the current L3 Harris Radio Network until the new P25 Motorola Radio Network is in service later in 2025.
FISCAL IMPACT:
CIP#: N/A
The maintenance cost for the citywide radio contract is expensed to the Equipment Maintenance accounts listed below. The Police Department included $556,433 in their proposed 2025 budget for the citywide radio maintenance contract. The Change Order amount does exceed the budgeted amount; however, staff will adjust spending in other accounts to ensure that it is accommodated within the proposed budget.
|
Account Number |
Fund Description |
Total Proposed Budget Amount |
|
21241100-531303 |
General Fund |
$621,050 |
|
21241300-531303 |
Electric Utility Fund |
$77,859 |
|
21241500-531303 |
Water Utility Fund |
$33,168 |