CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #2 to Contract 24-010, Riverwalk Fountain Repairs, to Crossroad Construction, for an amount not to exceed $40,700 and a total award of $464,300 and for an additional 10 months
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 24-010 to Crossroad Construction on May 7, 2024, with a contract completion date of July 15, 2024. To accommodate delays in procuring the electronics and lighting materials, the City Council approved Change Order #1 on August 20, 2024, to extend the contract by 105 days.
DISCUSSION:
Change Order #2 is requested to address additional costs associated with lighting upgrades and improvements to the chlorinator system, and time delays associated with additional leak repairs for the Fredenhagen Park Fountain that were not originally anticipated at the time of contract execution.
The original construction plans include the installation of updated LED lighting. However, the specifications for these lights provided by the manufacturer indicate that they need to be rewired using larger-gauge wire and larger diameter conduit, which was not shown on the plans. Junction boxes, which were originally inside the fountain, also need to be relocated outside of the fountain for reduced future maintenance costs. The chlorinator system was found to be prone to winter freeze damage due to its design. A winterization valve needs to be installed in the associated vault to reduce the potential for future damage.
The original construction plans identified leaks in the piping in only two locations. After repairing those locations and pressure testing the system, the contractor found numerous additional leaks throughout the system. Identifying the damaged pipe, excavating and repairing that pipe, testing and retesting the system, and a required winter shutdown have significantly delayed the project.
Contract Award
|
Original Contract Value |
$ 423,600 |
|
Prior Cumulative Approved Change Orders |
$ 0 |
|
Subtotal |
$ 423,600 |
|
(+/-) This Change Order |
$ 40,700 |
|
Total Contract Value |
$ 464,300 |
The Contractor expects to complete all work by August 15, 2025.
FISCAL IMPACT:
CIP #: PA060 - Fredenhagen Park Fountain Repair
The requested award will be charged to the account number listed below. The 2025 Budget includes $425,000 for the completion of this project. The requested award totals $464,300, which exceeds the current year budget due to delays in other projects. However, it is anticipated that the overage can be accommodated in the 2025 Budget. Staff will monitor expenses to ensure they remain within the approved budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30292200-551502 |
Capital Projects Fund |
$425,000 |