CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Work Order 17-122I, South 40 Traffic Improvements Phase I & II Engineering, to Thomas Engineering Group, LLC, for an amount not to exceed $77,222.00
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 17-122 to Alfred Benesch; Civiltech Engineering; Crawford, Murphy, and Tilly; EXP US Services; Thomas Engineering; and TranSystems on January 15, 2018, for a two-year term with three one-year options. The short list remains in effect until February 11, 2023.
The purpose of this contract is to maintain a shortlist of qualified consulting firms to complete Phase I (preliminary engineering) and Phase II (detailed engineering design) work for Capital Improvement Projects (CIP) to improve roadways and intersections.
As projects arise during the term of this contract, shortlisted vendors are selected via Request for Proposal responses based upon qualifications and/or costs. The City also retained the right to use the services of a successful consultant for future phases of a specific project.
Staff has used the services of the shortlisted engineering consultants for several CIP
projects over the past few years including:
1. SC190 - 248th Street Improvements (Civiltech Engineering)
2. SC196 - 95th and Book Road (Crawford, Murphy, and Tilly)
3. SC014 - Downtown Streetscape (Civiltech Engineering)
4. SC019 - Columbia Street Improvements (Thomas Engineering)
DISCUSSION:
Quotations were received from the following short-listed vendors:
|
Vendor Name |
Proposed Cost |
|
Engineer’s Estimate |
$75,000.00 |
|
Thomas Engineering Group, LLC |
$77,222.00 |
|
TranSystems |
$143,089.00 |
|
EXP |
$159,380.00 |
|
Crawford, Murphy, & Tilly, Inc. |
$170,752.00 |
Thomas Engineering’s quote of $77,222.00 came in $65,867.00 lower than the second lowest bid. A telephone conversation was held with Thomas Engineering on January 24th, 2023 to discuss their proposed cost. They confirmed that it includes all the necessary manhours to prepare preliminary and final engineering plans and to perform the necessary intersection design study.
The term of this contract is for one-year with no options to extend.
FISCAL IMPACT:
CIP#: SC262
Phase I & II engineering for the South 40 Traffic Improvement is expensed to the Architect and Engineering Services account listed below. This work is expected to span multiple years. The 2023 budget included $75,000 for the design element of SC262. The award amount is slightly over budget, however underspending on other projects in 2023 will help offset this cost.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-531301 |
Capital Projects Fund |
$5,222,000 |