CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Accept the record of Emergency Procurement 18-217, Concrete Restoration, to Brummel’s Concrete Inc. for an amount of $50,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In February 2016, the Water Utilities conducted Bid 16-188, Concrete Restoration Program, to hire a vendor to perform concrete restoration work. The City Council awarded Bid 16-188 to Mondi Construction on March 15, 2016 for a two-year term with option years. As part of this contract, the contractor is responsible for concrete sidewalk and driveway repairs, header curb in alleys and curb and gutter repairs in streets during the construction season. The first option year was awarded by the City Council on December 19, 2017 with a term of January 1, 2018 through December 31, 2018.
At the time the contract was renewed, it was determined that the concrete restoration program should be moved to the Department of Public Works (DPW) starting in 2018 because this contract aligns with a number of other landscape and restoration contracts currently managed by DPW.
DISCUSSION:
Under the concrete restoration program contract, Mondi is required to respond to work requests and have crews working on a monthly basis, or as requested by the City. Under the contract, Mondi is required to complete all restorations within seven calendar days of notification by the City.
DPW began the reconstruction of the alley east of Ellsworth Street from North Avenue to School Street on August 6, 2018. Mondi was told on August 2 that they would be needed to construct the barrier curb for the alley the week of August 13. After repeated contact, it was determined that Mondi was unable able to complete the concrete work for the affected alley in the timeframe requested by staff. There are a number of significant drop-offs where DPW has excavated the alley that cannot be fenced off or protected. This condition leaves the City open to liability. Additionally, the residents adjacent to the alley are unable to access their properties from the alleys.
In addition to the alley work, there are approximately 25 other locations that need to be repaired as part of the concrete restoration program. Mondi was contacted on August 3 to complete the work within the seven-day completion timeframe. Mondi told staff that they are unable to complete this work until September. Staff has received numerous complaints from the affected residents regarding the unprotected construction and delay in having their property restored.
On August 23, 2018, the Chief Procurement Officer approved an emergency procurement to hire another contactor to perform the concrete restoration work for the remainder of the year because the delay in concrete restoration of open areas in streets and sidewalk is a safety concern for vehicular, bicycle and pedestrian traffic.
DPW staff contacted multiple concrete contractors to complete the work. Brummel’s Concrete, Inc had the lowest cost, which is also lower than Mondi’s costs. Brummel’s was available to complete the needed concrete work immediately.
FISCAL IMPACT:
CIP #:SC223
Concrete restoration is expensed to the operational service and infrastructure accounts listed below. A total of $79,000 is budgeted for concrete restoration in 2018. This work is also related to SC223, Alley Improvement Program, for which a total of $122,500 has been budgeted in 2018. The requested award of $50,000 is within the budgeted amount for this expense. This work will be paid for with funds originally programmed for the existing contract with Mondi Construction, and therefore will be budget neutral.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-531308 |
Water Utilities Fund |
$15,000 |
|
41251540-531308 |
Water Utilities Fund |
$200,000 |
|
31252400-551502 |
Road and Bridge Fund |
$109,100 |