CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 25-047, Sanitary Sewer Main Cleaning to Hoerr Construction, Inc. for the amount not to exceed $306,272.12
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Water Utilities Collection and Pumping section operates and maintains 562 miles of sanitary sewer mains. Cleaning sanitary sewer mains is crucial to prevent blockages, maintain proper wastewater flow, protect public health, and avoid costly repairs by removing accumulated debris like grease, tree roots, and sediment that can build up over time. When sanitary sewer mains are not maintained, it can potentially cause sanitary overflows, contamination of local waterways and other environmental concerns. Regular cleaning ensures the efficient functioning of the sewer system and minimizes the risk of sewage backups in homes and businesses.
Since the early 1990s, the Water Utility has utilized two, two-man crews to clean sanitary sewers. The sanitary sewer systems have grown from 362 miles to 562 miles in that same time frame.
Current in-house sewer cleaning crews cannot properly maintain the sanitary sewer system to meet the utilities' “Capacity Management Operation and Maintenance” (CMOM) standards that are required by the Illinois Environmental Protection Agency (IEPA). This procurement will assist the Water Utility with meeting the CMOM requirements, our IEPA NPDES Permit # IL0034061 of “no sanitary sewer overflows will be allowed” and providing reliable sanitary sewer services to homeowners and businesses.
DISCUSSION:
Hoerr Construction will clean 269,024 LF, or approximately 51 miles, of sanitary sewer using high-pressure water. Hoerr has performed other sanitary work for the Water Utility with satisfactory results.
The City’s commitment to ensuring reliable and safe infrastructure, as well as dependable water\wastewater services, highlight the importance of this project.
Staff has identified an approved cooperative contract, Omnia Partners Public Sector, Contract 23-065-PW (3) led by DuPage County, IL.
The term of this contract is from date of award to December 1, 2025, with four, one-year options to extend the contract.
FISCAL IMPACT:
CIP #: N/A
Sanitary sewer main cleaning is expensed to the account numbers listed below. The budget allocates $100,000 for the annual sewer force main cleaning while an additional $440,000 is included for work required as part of the IEPA mandates. The requested award is accommodated within the budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251520-531301 |
Water Utilities Fund |
$590,000 |
|
41251520-531308 |
Water Utilities Fund |
$920,000 |