CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Option Year #1 to RFQ 23-070, Design Build Pollinator and Native Vegetation Program, to V3 Construction Group for an amount not to exceed $75,000 and a total award of $325,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In support of the City’s priority to ensure a well-designed community that values the natural environment, on November 7, 2023, the City Council approved the award of RFQ 23-070, Design Build Pollinator and Native Vegetation Program, to V3 Construction Group for a two-year term from the date of award to December 31, 2024, with four one-year options to extend. The City Council approved the award of Option Year #1 on December 17, 2024.
Capital Improvement Project PA054, Native Vegetation Management Program, was established to create a new program that promotes native vegetation and sustainable landscapes to improve the presence of pollinators, improve water quality, and provide sustainable green infrastructure.
DISCUSSION:
Beginning in late 2024, DPW completed tree and shrub clearing, tree trimming, tree removal, and stump grinding along Naper Blvd from Ogden to Chicago as part of our beautification efforts. In addition, ditch and storm sewer repair was completed to improve stormwater conveyance.
Following the parkway clearing on Naper Blvd, staff requested that V3 evaluate the area for possible addition to the native vegetation management program and develop a five-year maintenance program. This change order is being requested to fund the ecological design, topographical survey, weed control, seeding, and erosion blanket to begin turning the viable areas to native planting in early June. This work will be coordinated with additional storm sewer repairs that are needed. As a major entrance into the City and a high priority, this work will help beautify the area and bring attention to our native vegetation management program.
FISCAL IMPACT:
CIP #: PA054
The Native Vegetation Management Program is expensed to the Infrastructure account listed below. A total of $250,000 has been budgeted in 2025 for PA054. The requested change order of $75,000 results in the total award exceeding the amount budgeted for this expense. Staff will continue to monitor costs associated with capital projects and adjust spending as needed to accommodate this award within the 2025 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31252200-551502 |
Capital Projects Fund |
$1,950,000 |