CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year Two to Contract 17-124, Fire Department Personal Protection Gear, to Equipment Management Co., LION First Responder and Air One Equipment for an amount not to exceed $140,000 and for a one-year period
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Fire Department provides 197 firefighters with their own set of personal protection gear. At the start of a firefighter’s career, they are provided with helmet, bunker coat, bunker pants, fire boots, fire gloves, protective hood, goggles, earflaps, fire boots, gloves, and accessories to protect their neck, eyes, and ears under the helmet. The gear must meet or exceed National Firefighter Protection Association (NFPA) #1971, Protective Ensemble for Structural Firefighting, current edition requirements.
The Fire Department purchases approximately 50 to 65 sets of protective gear annually. In addition to purchasing gear for a new employee, an individual set of gear may be replaced either because it has reached the nationally recognized standard age for replacement or because it has been damaged during an incident or through regular wear and tear to the point at which it no longer passes independent testing.
In 2017, City Council approved the award of Contract 17-124 for a 26-month term with two one-year options to extend the contract. Group 1 was awarded to Equipment Management Co. and LION First Responder, Group 2 was awarded to W.S. Darley, Group 3 was awarded to Air One Equipment, and Group 4 was awarded to LION First Responder.
On October 15, 2019, City Council approved the first optional renewal year.
DISCUSSION:
Both companies have continued to perform well during the first renewal period and staff recommends renewal for the second option year for Groups 1, 3 and 4. Staff did not recommend the renewal of the first option year for Group 2 because of issues during the original term.
The term of the final option year is January 1, 2021 to December 31, 2021, with no option years remaining.
FISCAL IMPACT:
CIP #: N/A
Personal protection gear for the Fire Departments is expensed to the account number listed below. A total of $140,000 is proposed for Firefighting gear in the 2021 budget. In 2020 $102,000 was budgeted, of which $72,609 is expensed YTD. Pending budget approval, the requested award of $140,000 is expected to be in budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22101100-541407 |
General Fund |
$461,550 |