CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Accept the record of Emergency Procurement 26-193, June 2026 Storm Restoration and Cleanup, to various vendors for an amount not to exceed $627,549.28
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Between June 10th and June 11th, Naperville experienced several severe storms that produced more than two inches of rainfall, wind gusts of up to 75 miles per hour, and an EF0 tornado that touched down near the intersection of Chicago Avenue and Naper Boulevard. As a result of the storms, the Department of Public Works received more than 700 service requests related to storm damage. These requests included approximately 30 blocked roadways, 19 blocked driveways, 82 blocked sidewalks, and more than 400 reports of downed trees or hazardous hanging branches requiring immediate attention.
For the same storm event, the Department of Public Utilities - Electric experienced over 20 outages related to various tree contacts. The Electric Utility utilizes contractors for vegetation management beyond small limbs that can be removed by hand. Additionally, there was a storm of equal or greater magnitude forecasted for the following week. For storms with reasonable probability of high winds, the Electric Utility will place vegetation management crews on standby to ensure the timeliest response.
DISCUSSION:
Following the severe storms, the City initiated a special citywide storm debris collection on June 15th to expedite the removal of storm-related debris and restore normal operations throughout the community. To support these emergency response efforts, an emergency procurement was approved by the City Manager on June 15, 2026, per Section 1-9B-4-8 Emergency Procurements, of the Naperville Procurement Code, to fund storm damage cleanup services provided by D Ryan Tree & Landscape, Steve Piper & Sons, Trees R Us, and Bartlett Tree Experts in the weeks following the storms. The emergency procurement also includes funding for Trees R Us to chip and dispose of the brush collected through the City's special storm debris collection. These services were necessary to address the significant volume of storm debris in a timely manner.
Immediately after the storm on June 10th passed, the Electric Utility engaged with their specialized contractor that is qualified to conduct vegetation management in the vicinity of energized overhead conductors. Lewis Tree Service provided between two and four crews from the evening of June 10th through June 12th. For the forecast storm the following week, the City engaged Lewis Tree Service to have vegetation management crews on standby available to respond to additional damage. Fortunately, the second storm did not produce similar damage.
The chart below is the breakdown per vendor for the emergency procurement:
|
Vendor |
Service |
Cost |
|
D Ryan Tree & Landscape |
Storm Damage Cleanup |
$311,305 |
|
Steve Piper & Sons, Inc |
Storm Damage Cleanup |
$56,642 |
|
Trees R Us, Inc |
Storm Damage Cleanup |
$54,940 |
|
Bartlett Tree Experts |
Storm Damage Cleanup |
$37,830 |
|
Trees R Us, Inc |
Brush Chipping and Hauling |
$124,256 |
|
Lewis Tree Service |
Energized Line Clearance |
$42,576.28 |
FISCAL IMPACT:
CIP #: N/A
Emergency storm restoration and cleanup services are being expensed to the Operational Services account listed below. While both the Department of Public Works and the Electric Utility included funds in the 2026 budget for services such as tree removal and trimming, these additional unbudgeted services were required due to unforeseen damage caused by a series of severe storms.
The emergency storm cleanup services can be supported within the 2026 budget through savings identified on underspending across other programs and the use of fund balance. In the event these unforeseen expenses result in a budget overage, the General and Electric Utility funds have sufficient fund balance reserves to cover the additional costs.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31251100-531308 |
General Fund |
$2,319,805 |
|
40251300-531308 |
Electric Utility Fund |
$1,230,000 |