CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 22-187, Aggregate Materials, to Boughton Materials Inc. for an amount not to exceed $452,366.50 and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On January 17, 2023, the City Council approved the award of Bid 22-187, Aggregate Materials, for a one-year term, with two options to extend. The contract allows the Water Utility, Electric Utility, and Department of Public Works (DPW) to obtain coarse and fine aggregates for use in a variety of construction and repair projects. Projects include various utility work, duct bank bedding, street repairs, shoulder dressing, and construction of public facilities.
DISCUSSION:
Boughton Materials, Inc. performed well during the original contract term. The Water Utility, Electric Utility, and DPW used the contract for the following projects during the original term:
1. Water Utilities: All water main and sanitary sewer repairs.
2. Electric Utility: New installations repairs and upgrades to the Electric Utility.
3. DPW: Street repairs, alley improvement program, and stormwater system repairs and replacements.
Boughton Materials, Inc. agreed to a 0% increase for the first option year. The City has found great value in using one contractor to supply limestone, sand, and gravel products for each of the department’s various construction projects.
The term of the extension is one year from July 31, 2023, through July 31, 2024, with one, one-year option remaining.
FISCAL IMPACT:
Costs for aggregate material needs are budgeted in various accounts across the Utilities, Capital, and Operating accounts listed below. Costs for materials are expensed to the respective department based on project needs and usage. Amounts for 2024 will be budgeted during the current budget process.
|
Account Number |
Fund Description |
Total Budget |
|
31251100-541407 |
General Fund |
$522,735 |
|
31252200-551502 |
Capital Projects Fund |
$3,575,000 |
|
31252400-551502 |
Road & Bridge Fund |
$125,000 |
|
40251300-551502 |
Electric Utility Fund |
$15,096,000 |
|
41252000-551502 |
Water Capital Fund |
$39,813,900 |
|
41251540-541407 |
Water Utility Fund |
$121,000 |