CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 24-016, 2024 Microsurfacing Pavement Maintenance, to AC Pavement Striping Co., for an amount not to exceed $753,484.29, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering, and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In March 2024, the Transportation, Engineering and Development (TED) Business Group issued Bid 24-016 seeking contractors to perform microsurfacing on various city streets. Microsurfacing involves the installation of a thin, latex-modified, asphalt-wearing course. The application will be placed in two lifts, generally on consecutive days, with a combined thickness of approximately 3/8 of an inch. New striping and pavement markings will be applied to the finished surface upon completion of paving. Microsurfacing is a cost-effective preventative maintenance technique and when performed routinely, it can keep water and debris from getting into the pavement.
DISCUSSION:
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Advertisement Date: |
2/28/2024 |
Notices Sent: |
225 |
|
Opening Date: |
3/21/2024 |
Planholders: |
12 |
|
|
|
Proposals Received: |
2 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
AC Pavement Striping Co. |
$753,484.29 |
|
Engineer’s Estimate |
$866,773.40 |
|
Microsurfacing Contractors, LLC |
$1,223,222.06 |
The final completion date of this project is August 9, 2024.
FISCAL IMPACT:
CIP #: MP009 - Street Maintenance Improvement Program (MIP)
Microsurfacing is one component of the overall award for MP009. The chart below breaks out the different award components and timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT North |
24-023 |
$6,438,412.25 |
Awarded 4/2/24 |
|
Resurfacing - MFT South |
24-019 |
|
Yet to be awarded |
|
Crackfilling |
24-013 |
$404,717.00 |
Recommend Award 4/16/24 |
|
Patching |
24-015 |
$531,785.00 |
Recommend Award 4/16/24 |
|
Microsurfacing |
24-016 |
$753,484.29 |
Recommend Award 4/16/24 |
|
Sidewalk R&R for Micro-surfacing |
24-012 |
$402,875.40 |
Recommend Award 4/16/24 |
|
Pavement Marking |
24-001 |
|
Yet to be awarded |
|
Total to date |
|
$8,531,273.94 |
|
The 2024 Pavement Microsurfacing Program is expensed to the Infrastructure account listed below. MP009, the Street Maintenance Improvement Program (MIP), has an overall budget of $13,000,000 in 2024. Within the overall project budget, TED allocated $1,342,000 for microsurfacing; this includes both microsurfacing work and sidewalk removal and replacement which will be awarded under bid 24-012. This requested portion of the project is within budget for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282200-551502 |
Capital Projects Fund |
$29,448,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.