CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve award of Bid 23-242, Electrical Installation, Maintenance, Modifications, and Repairs, to Volt Electric, Inc. for an amount not to exceed $110,550, and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Water Utilities is responsible for the maintenance of 19 water supply and distribution sites dedicated to receive, produce, store, and distribute potable drinking water. These sites consist of ten ground level and seven elevated storage tanks, eight pressure adjusting stations, seven pumping stations, eight water wells, two booster stations, and two control valve vaults. Additionally, the department is responsible for the operation and maintenance of 25 wastewater collections and pumping sites and five stormwater pump stations.
The Water Utilities require the services of a licensed and bonded electrical contractor to provide on-call labor, materials, equipment, and expertise in the installation, maintenance, troubleshooting and repair of the above listed equipment.
DISCUSSION:
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Advertisement Date: |
Sep 22, 2023 |
Notices Sent: |
529 |
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Opening date: |
Oct 20, 2023 |
Plan holders: |
29 |
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Proposals Received: |
1 |
This Bid attracted 29 plan holders of which two attended the mandatory pre-bid meeting on October 3, 2023, from which only one Bid from Volt Electric, Inc. was received. The other attendee, Elliott Electric, Inc., was unable to finalize the Bid. No Bid Forms were sent to the non-responding plan holders with varying results.
Bid received from the following Vendor:
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Vendor |
Proposed Cost |
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Volt Electric, Inc. |
$110,550 |
Water Utilities has determined that Volt Electric, Inc. is best suited to provide services for Electrical Installation, Maintenance, Modifications, and Repairs.
Term of contract is from date of award until final completion date of December 31, 2024, and contract close out date of April 30, 2025, with (3) one-year options to extend.
FISCAL IMPACT:
CIP: WU038/WW034
Electrical installation, maintenance and repairs is expensed to the Operational services, Building and Grounds maintenance, and Infrastructure accounts listed below. A total of $90,000 is budgeted for general maintenance and operating costs and an additional work related to capital upgrades. Capital costs will be expensed to respective CIP as is needed. The requested award is within the budget.
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Account Number |
Fund Description |
Proposed Total Budget |
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41251510-531302 |
Water Utility Fund |
$170,000 |
|
41251520-531302 |
Water Utility Fund |
$25,000 |
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41251520- 531308 |
Water Utility Fund |
$895,000 |
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41252000-551502 |
Water Capital Fund |
$40,264,902 |