CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 26-008, 2026 Pavement Crackfill Program, to Denler, Inc. for an amount not to exceed $556,201.44, plus a 3% contingency (Item 1 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The other related item on the City Council agenda is:
• 26-0487 - Adopt the IDOT resolution in the amount of $556,201.44 to allow expenditure of State Motor Fuel tax dollars to fund the 2026 Crackfill Program (Item 2 of 2)
In March 2026, the Transportation, Engineering and Development (TED) Business Group issued Bid 26-00, 2026 Pavement Crackfill Program to seek contractors to perform fiberized crack filling on various city streets. Crack filling consists of cleaning and sealing any cracks, voids or joints two inches in width or less with asphalt cement reinforced by polypropylene fibers. It is a cost-effective preventative maintenance technique, and when performed routinely, it can keep water and debris from getting into the pavement.
This work will be paid for using state motor fuel tax (MFT) funds. The expenditure of state MFT funds requires the approval and supervision of the Illinois Department of Transportation (IDOT). The corporate authorities of the municipality must adopt a resolution appropriating the MFT funds.
DISCUSSION:
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Advertisement Date: |
3/5/2026 |
Notices Sent: |
239 |
|
Opening Date: |
3/27/2026 |
Planholders: |
20 |
|
|
|
Proposals Received: |
2 |
Bids were received from the following vendors:
|
Vendor Name |
Proposed Cost |
|
|
|
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Denler, Inc. |
$556,201.44 |
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Engineer’s Estimate |
$596,760.60 |
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SKC Construction |
$746,304.40 |
Denler, Inc. has successfully performed the crack filling program in past years, with the most recent being in 2025. Staff recommends Denler, Inc. for the award as the lowest responsive and responsible bidder for the procurement of construction services, as defined by section 1-9B-7 of the Procurement Code (RBO-qualified).
All work under this contract shall be completed by July 17, 2026.
FISCAL IMPACT:
CIP # MP009: Street Maintenance Improvement Program (MIP)
Crack filling is one component of the overall award for MP009. The chart below breaks out the different award components and timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT |
26-006 |
$5,227,451.56 |
Awarded 4/7/26 |
|
Resurfacing - Local |
26-007 |
|
Yet to be awarded |
|
Crack Filling |
26-008 |
$556,201.44 |
Recommend for Award 4/21/26 |
|
Patching |
26-009 |
$608,300.00 |
Awarded 3/18/26 |
|
Micro-surfacing |
26-010 |
|
Yet to be awarded |
|
Sidewalk R&R for Micro-surfacing |
25-011 |
|
Yet to be awarded |
|
Total to date |
|
$6,391,953.00 |
|
The 2026 Crackfill Program is expensed to the Infrastructure account listed below. This is related to MP009, Street Maintenance Improvement Program (MIP), which has a budget of $12,000,000 in 2026. TED anticipated crack filling would account for $600,000 of the overall MIP budget. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282500-551502 |
MFT Fund |
$7,500,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.