CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year #3 to Contract 22-049, Fire and Security Alarm, Fire Suppression and Extinguisher Maintenance Services, to Fox Valley Fire and Safety Company, Inc. for an amount not to exceed $110,000
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: John Rutkowski, Interim Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In March 2022, the City Council approved the award of Contract 22-049 to Fox Valley Fire and Safety Company, Inc. to perform preventive maintenance, required testing, equipment repairs, modifications, project work, and new installations in designated City facilities, including the Naper Settlement. Services on this contract also include the annual maintenance of all fire extinguishers. The term of this contract was from the date of award, through December 31, 2023, with three option years. The first option year was awarded on January 16, 2024, and the second option year was awarded on December 3, 2024.
DISCUSSION:
The vendor performed well during the second contract term and has agreed to maintain contract rates for the third option year.
In 2026, the Department of Public Works (DPW) and Naper Settlement anticipate spending approximately $110,000 for mandated inspections, emergency repairs, vandalism repairs, and system upgrades. DPW’s portion of the award is $102,000, and Naper Settlement’s portion is $8,000.
The term of the third option year is January 1, 2026, through December 31, 2026, with no option years remaining.
FISCAL IMPACT:
CIP#: N/A
Alarm and fire suppression system services are expensed to the Building and Ground Maintenance accounts listed below. DPW included $450,000 in its proposed 2026 budget for contracted building maintenance services, including alarm and fire suppression maintenance. Additionally, DPW included an additional $7,250 for these services in the Central Business District. As a part of Naper Settlements' proposed 2026 budget, $489,755 was included for various building and grounds maintenance services. The requested award is within the proposed budget amounts for this expense in 2026.
|
Account Number |
Fund Description |
Total Proposed Budget Amount |
|
31341100-531302 |
General Fund |
$748,100 |
|
31254300-531302 |
Downtown Maintenance Fund |
$150,000 |
|
51343200-531302 |
Naper Settlement Fund |
$489,750 |