CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Pass the ordinance establishing temporary traffic controls and issue a Special Event Permit and Amplifier Permit for Ribfest 2018
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DEPARTMENT: City Clerk’s Office
SUBMITTED BY: Dawn Portner, Special Events Coordinator
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Sponsored by the Exchange Club of Naperville, the 31st annual Ribfest is scheduled to begin at noon, Wednesday July 4 and end at 10:00 p.m. Saturday, July 7, 2018. The event features rib vendors from around the country, as well as various other food and beverage vendors. Ribfest also features live entertainment, a carnival, and family-friendly activities.
DISCUSSION:
2018 Event Overview
Event representatives from the Exchange Club have been meeting monthly with the Special Events Team, including representatives from the Naperville Park District, Edward Hospital, and the DNA, to coordinate event logistics and plan for a safe event.
Resident Notification:
The Exchange Club is responsible for notifying residents in and around Knoch Park no less than two weeks prior to the event. City staff provides addresses to the Exchange Club for residents that may be affected.
Site Layout:
Ribfest 2018 will utilize the expanded footprint, first approved in 2010, that incorporates the north and south portions of Knoch Park. The event will feature one main stage in the north park with a smaller entertainment stage in the south park. The carnival and family area will once again be located in the south park.
Ticketing:
Date-specific tickets will be sold online. The Exchange Club has partnered with the Naperville Fire Department to determine park capacity and will not exceed a specified number of tickets per day.
Fireworks:
Weather permitting, the fireworks display will be held on opening night Wednesday, July 4 with Thursday, July 5 set as the rain date. Admission to the south park is free to the public after 5:00 p.m. on the date of the fireworks.
Accessibility Plan:
A link to the Exchange Club website will be provided on the City’s website showing the event’s plan.
Traffic Control and Street Closures:
Maps depicting temporary road closures, No Parking/Tow Zones and turn restrictions are attached. Specifically, Martin Avenue will be closed beginning at 5:00 a.m. Friday, June 29 through 4:00 p.m. Wednesday, July 11. The designated streets surrounding Ribfest will be restricted to No Parking/Tow Zones from 5:00 a.m. Wednesday, July 4 through 11:00 p.m. Saturday, July 7. Furthermore, both sides of Washington Street, between Chicago Avenue and Benton Avenue, will be designated as No Parking/Tow Zones beginning at 12:00 p.m. Wednesday, July 4 through 11:00 p.m. Saturday, July 7. Please refer to the ordinance for a list of specific street closures and No Parking/Tow Zones related to the event.
All insurance requirements will be met prior to the event.
FISCAL IMPACT:
The Exchange Club of Naperville has been approved for $238,250 in SECA Grant Funds to cover the cost of City services required to support the event.