CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Bid 22-306 to Municipal Center Entry Door Replacement, to Allied Door, Inc. for an amount not to exceed $79,823 plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Department of Public Works - Public Buildings Operation (DPW-PBO) is responsible for the maintenance of 57 buildings including the operation of commercial garage doors (overhead and four-fold), man doors and gates.
In October 2022, the DPW-PBO issued Bid 22-306, Municipal Center Entry Door Replacement, to replace the sliding entry doors at the municipal center because of age, parts obsolescence and the frequent need for maintenance and repairs due to high volume use and weather conditions.
DISCUSSION:
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Advertisement Date: |
Oct. 14, 2022 |
Notices Sent: |
117 |
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Opening Date: |
Nov. 9, 2022 |
Planholders: |
8 |
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Proposals Received: |
1 |
Bids were received from the following vendors:
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Vendor Name |
Proposed Cost |
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Allied Door, Inc. |
$79,823 |
Staff contacted the plan holders that did not provide a bid and found that they were either non-responsive or did not have the expertise with this type of pedestrian doorways. Allied Door, Inc is an existing vendor with the City and has performed well. Staff feels that the pricing is in line with current market pricing and recommends awarding the contract to Allied Door, Inc.
The completion date of this project is August 31, 2023.
FISCAL IMPACT:
CIP #: MB222- Municipal Center Improvements
The Municipal Entry Door Replacement is expensed to the building improvements account below. This item is related to MB222, Municipal Center Improvements, for which $225,000 has been budgeted in 2023. It is anticipated that sufficient funding will be available for this expense.
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Account Number |
Fund Description |
Proposed 2023 Total Budget Amount |
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31342200-551500 |
Capital Projects Fund |
$3,742,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.